Voter Registration Data Export Request Form

Streamline Voter Data Requests for Legitimate Research

Election offices and government agencies that manage voter registration databases regularly receive data requests from approved research organizations, political campaigns, academic institutions, and non-profit organizations. Processing these requests manually through email chains and PDF forms creates administrative bottlenecks, compliance risks, and delays in serving legitimate research needs.

Our Voter Registration Data Export Request Form template provides a professional, secure solution for government agencies to accept, process, and track voter data requests while maintaining strict confidentiality and data protection standards.

Why This Template Works for Election Offices

This form template is specifically designed for election boards, county clerks, and secretary of state offices that need to balance public records transparency with voter privacy protection. It captures all essential information about the requesting organization, their intended use, and their agreement to confidentiality requirements—all in one structured submission.

Instead of juggling email requests, phone calls, and incomplete paper forms, election staff can receive standardized requests that include all necessary details upfront. Each submission automatically includes the requester's agreement to data protection terms, creating a clear audit trail for compliance purposes.

The form guides requesters through specifying exactly what voter registration data fields they need, the geographic scope of their request, the time period they're interested in, and the intended research purpose. This level of detail helps election staff process requests more efficiently and ensures requesters receive exactly what they need without unnecessary delays.

Built for Government Workflows with Paperform

Paperform is an excellent solution for government agencies and election offices because it combines professional appearance with powerful functionality—no technical expertise required. The form's clean, document-style layout makes it easy for researchers and campaign representatives to understand exactly what information is required.

The conditional logic features allow you to show different questions based on the type of organization making the request. For example, academic researchers might need to provide IRB approval documentation, while political campaigns might need to specify their candidate and election cycle. The form adapts to each situation automatically.

With Paperform's payment integration, you can even collect statutory data request fees if your jurisdiction charges for voter file exports. The calculation engine can compute fees based on the number of records requested, delivery format, or other criteria specified in your fee schedule.

Enhance Your Workflow with Stepper

After a data request is submitted through Paperform, you can use Stepper to automate the approval and fulfillment workflow. Stepper can route new requests to the appropriate election office staff member, send automated acknowledgment emails to requesters, create tasks in your project management system, and even update internal databases with request tracking information.

For example, Stepper can check if the requesting organization is on your approved list, notify your data security officer for review, generate the data extract once approved, and send the secure download link to the requester—all without manual intervention. This automation reduces processing time from days to hours while maintaining proper oversight and compliance.

Security and Compliance You Can Trust

Government agencies have strict requirements for data security and compliance, and Paperform delivers enterprise-grade protection. With SOC 2 Type II compliance, SSO capabilities, and data residency controls, you can trust that sensitive voter registration requests are handled securely.

The form includes a built-in confidentiality agreement that requesters must acknowledge before submission, creating a legally binding commitment to protect voter data. You can customize this agreement to match your jurisdiction's specific requirements and data protection laws.

Who This Template Serves

This voter registration data export request form is ideal for:

• County election boards managing voter file requests from campaigns and researchers
• Secretary of state offices processing statewide voter data requests
• Municipal clerks handling local voter registration data inquiries
• Election commissions coordinating multi-jurisdictional data access
• Voter registration agencies ensuring compliance with public records laws

Whether you're serving a small county or a major metropolitan area, this template adapts to your jurisdiction's specific requirements while maintaining the professional standards voters and researchers expect from government services.

Get Started in Minutes

With over 30,000 designer form templates and trusted by government agencies worldwide, Paperform makes it easy to modernize your voter data request process without requiring IT support or developer resources. Simply customize this template with your jurisdiction's specific data fields, fee structure, and confidentiality requirements, then embed it on your official website or share it as a standalone link.

Streamline your voter registration data request workflow while maintaining the transparency, security, and compliance that government operations demand.