Request Vital Records Online with Ease

Whether you need a birth certificate for a passport application, a marriage certificate for legal proceedings, or an apostille for international use, our vital records request form streamlines the entire process. Designed for government offices, county clerks, vital statistics bureaus, and public administration teams, this template makes requesting certified copies of vital records simple and secure.

Why Use This Vital Records Request Form?

This form template is built specifically for organizations that handle vital records requests on a daily basis. It includes built-in identity verification fields, certified copy selection options, and apostille service add-ons—everything you need to process requests efficiently while maintaining compliance with state and federal regulations.

Key features include:

• Identity verification fields to confirm the requester's identity and relationship to the record holder
• Certified copy selection for birth certificates, marriage certificates, death certificates, and more
• Apostille service options for documents being used internationally
• Payment processing integrated directly into the form via Stripe, PayPal, or Square
• Conditional logic that shows relevant fields based on document type and delivery preferences
• Automated workflows using Stepper to route requests to the appropriate department, send confirmation emails, and update record management systems

Perfect for Government and Public Administration

This template is ideal for:

• County clerk offices processing vital records requests
• State vital statistics bureaus handling certificate orders
• Municipal offices managing birth and marriage records
• Public health departments issuing certified copies
• Genealogy services providing historical records

Streamline Your Vital Records Process

Replace paper forms, fax requests, and email chains with a professional online form that captures all necessary information upfront. With Paperform's payment integrations, you can collect fees for certified copies and apostille services at the time of request. Use Stepper to automatically route requests based on record type, send status updates to requesters, and integrate with your existing record management systems.

The form's clean, professional design ensures a trustworthy experience for citizens requesting sensitive documents. Paperform is SOC 2 Type II compliant and includes data residency controls, making it a secure choice for government agencies and public administration teams handling personally identifiable information.