Vehicle Test Drive Recording Consent Form

Vehicle Test Drive Recording Consent Form for Automotive Dealerships

Running a modern automotive dealership means balancing customer experience with safety, liability protection, and sales team training. This Vehicle Test Drive Recording Consent Form gives dealerships a professional, streamlined way to obtain customer permission for audio and video recording during test drives—while documenting liability terms and capturing feedback in one efficient workflow.

Why record test drives?

More dealerships are installing dash cams and cabin cameras in demo vehicles to protect against liability claims, monitor vehicle condition, review sales interactions for training, and resolve disputes. But recording customers without clear consent isn't just poor practice—it can expose your dealership to legal risk and erode trust.

This template helps you:

• Obtain explicit consent for audio, video, and GPS tracking during test drives
• Document liability terms including damage responsibility, insurance verification, and safety protocols
• Capture customer feedback on vehicle experience and sales interaction for quality improvement
• Store signed records that can integrate directly into your CRM or document management system via Stepper workflows

Built for dealerships, designed for conversion

This form is optimised for automotive retail environments where speed and clarity matter. It explains recording purposes in plain language, captures required driver information, verifies insurance coverage, and includes optional eSignature capability via Papersign for legally binding acknowledgment.

Conditional logic tailors the experience based on recording preferences and vehicle type, while payment fields can be used to collect security deposits if required by your dealership policy.

Use Paperform's native integrations or Stepper to automatically route completed consents to your sales CRM, trigger follow-up emails, log submissions in your internal compliance tracker, or create customer records in your DMS.

Who this template is for

This template is ideal for:

• Automotive dealerships (new and used vehicle sales)
• Luxury and performance vehicle retailers requiring additional liability protection
• Fleet and commercial vehicle sales teams
• Auto rental agencies offering test rentals
• Sales managers and compliance officers looking to standardise recording consent across locations

With Paperform's document-style editor, you can easily add your dealership branding, adjust terms to match your jurisdiction, and embed the form on your website or share via QR code in the showroom.

Trusted by dealerships worldwide, this template helps you stay compliant, protect your business, and improve the customer experience—all from one professional, mobile-friendly form.