University Family Housing Application

Simplify Your University Family Housing Application Process

Finding suitable housing as a married student or student with a family can be one of the most stressful parts of university life. Between balancing coursework, family responsibilities, and the logistics of moving, the last thing you need is a complicated housing application process. That's where this University Family Housing Application template comes in.

Built for Student Families

This form template is specifically designed for university housing departments managing family accommodation applications. Whether you're a housing administrator at a large research university or a smaller college with dedicated family housing units, this template streamlines the entire application process from initial inquiry to childcare waitlist enrollment.

The form captures all essential information—from student enrollment verification and spouse details to dependent age ranges and specific housing preferences—in one straightforward, user-friendly experience. No more juggling multiple PDFs, email chains, or paper forms. Everything is collected, organized, and submitted digitally.

What Makes This Template Special

Married Student Verification: The form includes dedicated fields to verify marital status and collect spouse information, ensuring that only eligible families apply for designated married student housing. This helps housing offices maintain accurate records and allocate resources appropriately.

Dependent Information Collection: Understanding family composition is crucial for matching families with appropriate unit sizes. This template collects detailed information about all dependents, including age ranges, which helps administrators determine bedroom requirements and proximity to schools or childcare facilities.

Integrated Childcare Waitlist: One of the unique features of this template is the optional campus childcare waitlist enrollment section. Many universities offer on-campus childcare facilities, but waitlists can be long. By integrating this into the housing application, you create a seamless experience for families who need both housing and childcare support.

Conditional Logic: The form uses smart conditional logic to show or hide relevant sections based on applicant responses. For example, the childcare waitlist section only appears if applicants indicate they have children in the relevant age range. This keeps the form clean and focused for each individual family's situation.

Who Benefits from This Template

University Housing Departments: Streamline your family housing application process, reduce administrative burden, and improve data accuracy. All submissions are collected in one central location, making it easy to review applications, track waitlists, and communicate with applicants.

Student Affairs Offices: Support student parents more effectively by making the application process accessible and straightforward. The form can be embedded directly on your university website or sent via email to prospective students.

Graduate Student Organizations: Advocate for better family housing by understanding the demand and specific needs of student families on your campus.

International Student Services: International students with families often face unique challenges. This form can collect visa status information and specific needs related to international family transitions.

Streamline with Automation

Take this template even further by connecting it to your existing university systems. Using Stepper (stepper.io), you can automatically:

• Send confirmation emails to applicants upon submission
• Add applications to your housing management database or CRM
• Notify housing staff when priority applications are received
• Create automated waitlist management systems
• Trigger follow-up communications at key milestones
• Update Google Sheets or Airtable with new applications for easy tracking

These automations mean less manual data entry, faster response times, and a better experience for student families who are anxiously waiting to hear about their housing status.

Flexible and Professional Design

Built with Paperform's intuitive form builder, this template maintains a professional, academic aesthetic while remaining warm and welcoming for families. The design is fully customizable—adjust colors to match your university branding, add your institution's logo, and modify sections to fit your specific housing policies.

The form works beautifully on all devices, which is crucial since many students will be applying from their phones between classes or during busy family schedules. The clean, one-column layout ensures easy navigation whether someone is filling it out on a laptop or smartphone.

Data Security and Compliance

Student housing applications contain sensitive personal information. Paperform is SOC 2 Type II compliant and offers robust security features including SSL encryption, ensuring that student and family data remains protected throughout the application process. You can also set up custom data retention policies to comply with university privacy regulations and FERPA requirements.

Get Started in Minutes

This template is ready to use right out of the box, but it's also easy to customize. Add questions about parking needs, pet policies, accessibility requirements, or lease term preferences. Include payment fields if you collect application fees or deposits. Embed campus maps so applicants can indicate location preferences.

Many housing departments also use this as a foundation for creating related forms like maintenance requests, lease renewal applications, or roommate matching surveys for graduate students.

Supporting the Whole Student

Universities that invest in quality family housing see better retention rates, higher student satisfaction, and improved academic outcomes for student parents. By making the application process smooth and efficient, you're sending a clear message that your institution values and supports students at every life stage.

Whether you're managing a dozen family housing units or hundreds, this University Family Housing Application template helps you deliver the professional, organized service that student families deserve—so they can focus on what matters most: their education and their families.

Ready to transform your family housing application process? Start with this template and see how Paperform makes it easy to collect, organize, and act on applications efficiently.