University Campus Facility Booking Form

Streamline Campus Event Planning with Our University Facility Booking Form

Planning a student organization event on campus shouldn't mean drowning in paperwork and bureaucratic delays. This University Campus Facility Booking Form template makes it easy for student groups to request venue space, secure advisor approval, and meet all campus requirements—in one clean, professional submission.

Whether you're organizing a club meeting, fundraiser, cultural celebration, or social event, this form captures everything your campus events office needs: preferred dates and times, expected attendance, setup requirements, and acknowledgment of university policies around cleanup, alcohol, and facility use.

Built for Student Affairs Teams and Campus Organizations

This template is ideal for student affairs departments, campus activities offices, and facility coordinators looking to replace PDF request forms and email chains with a streamlined digital process. Student leaders get clear guidance on what's required, and administrators get structured data that's easy to review and approve.

The form includes conditional logic to show relevant fields based on event type and automatically routes submissions to faculty advisors for approval—cutting down on back-and-forth and helping events get confirmed faster.

Automate Approvals and Follow-Ups with Stepper

Once a booking request is submitted, you can use Stepper to automatically notify the faculty advisor, send confirmation emails when approved, add events to shared calendars, and trigger reminder emails about setup times and cleanup responsibilities. No more manual tracking in spreadsheets or forgotten follow-ups.

With Paperform's flexible design, you can match your university's branding, embed the form directly on your student portal, and create a booking experience that feels modern and accessible. Over 500,000 teams worldwide trust Paperform to handle their workflows with SOC 2 Type II compliance and reliable automation—perfect for campus offices that need to keep student data secure.

Make campus event planning easier for everyone. Get your facility booking process online in minutes with this ready-to-use template.