Unaccompanied Refugee Minor Housing Application

Safe, Supportive Housing for Unaccompanied Refugee Minors

Finding safe and stable housing for unaccompanied refugee minors is one of the most critical aspects of resettlement. This comprehensive housing application template is designed specifically for refugee resettlement agencies, nonprofit organizations, social services departments, and foster care programs working to place vulnerable young people with vetted sponsor families.

Streamlined Placement Process with Paperform

This template brings together all the essential components of refugee minor housing placement—from detailed minor information and sponsor family vetting to educational enrollment coordination and cultural liaison assignment—into one professional, easy-to-complete form. Rather than juggling multiple paper forms, email threads, and spreadsheets, caseworkers can manage the entire intake and assessment process through a single, secure Paperform submission.

The form captures critical information including the minor's background, language proficiency, educational history, medical needs, and trauma considerations. It simultaneously vets potential sponsor families by collecting household composition, background check consents, housing details, and readiness assessments. Conditional logic ensures that only relevant questions appear based on the minor's age, background, and specific needs, creating a personalized experience that respects the sensitivity of each situation.

Built for Refugee Resettlement Agencies and Social Services

Organizations working with unaccompanied refugee minors face unique challenges: urgent timelines, complex regulatory requirements, multi-stakeholder coordination, and the need to balance thorough vetting with compassionate care. This Paperform template addresses these challenges by:

• Centralizing information collection from minors, sponsor families, cultural liaisons, and educational coordinators in one secure location
• Supporting conditional workflows that adapt to different visa statuses, age groups, and family situations
• Ensuring compliance with documentation requirements for federal refugee programs and child welfare standards
• Accelerating placement timelines by eliminating redundant data entry and paper-based bottlenecks

Caseworkers and social workers can customize the form to match their organization's specific protocols, add their branding, and embed it directly on their website or share it via secure link with sponsor families and partner agencies.

Automate Follow-Up with Stepper Workflows

The placement process doesn't end with the application submission—it's just the beginning. Using Stepper, Paperform's AI-native workflow automation tool, you can transform each housing application into a structured, multi-step process that keeps everyone coordinated and accountable.

When a new application is submitted, Stepper can automatically:

• Route the application to the appropriate case manager based on the minor's country of origin or language needs
• Trigger background checks for sponsor families through integrated screening services
• Notify educational coordinators to begin school enrollment procedures
• Assign a cultural liaison based on the minor's cultural background and language
• Send personalized welcome packets to sponsor families with placement timelines and support resources
• Create follow-up tasks for post-placement home visits and wellness checks
• Update your CRM or case management system with all application details

This automation ensures that no step falls through the cracks during the critical transition period, while freeing up caseworkers to focus on relationship-building and direct support rather than administrative coordination.

Who This Template Is For

This housing application template is ideal for:

• Refugee resettlement agencies coordinating placement of unaccompanied minors under the Unaccompanied Refugee Minors (URM) program
• Foster care and child welfare organizations working with refugee and immigrant youth
• Nonprofit organizations providing sponsor family recruitment and vetting services
• Social services departments managing kinship care and alternative family placement for displaced minors
• Faith-based organizations and community groups coordinating refugee family sponsorship

Sensitive, Secure Data Collection

Working with vulnerable populations requires the highest standards of data security and confidentiality. Paperform is SOC 2 Type II compliant and offers robust security features including SSL encryption, data residency controls, and role-based permissions to ensure that sensitive information about minors and families is protected at every step.

The form can be configured to meet specific compliance requirements, with conditional fields that collect only necessary information and success pages that provide clear next steps while maintaining appropriate boundaries.

Compassionate Design That Respects Dignity

Beyond functionality, this template is designed with compassion and cultural sensitivity in mind. The language is clear and welcoming, avoiding bureaucratic jargon that can feel intimidating to families navigating an unfamiliar system. The step-by-step structure breaks down a complex process into manageable sections, and optional fields give applicants the freedom to share as much or as little as they're comfortable with initially.

You can easily translate the form into multiple languages, add culturally relevant images and welcome messages, and customize the tone to match your organization's values and approach to trauma-informed care.

Start Placing Minors Faster

Every day an unaccompanied minor waits for safe housing is a day without stability, education, and support. By digitizing and streamlining your housing application process with Paperform, you can reduce placement timelines, improve coordination between stakeholders, and ensure that every young person receives the thorough assessment and appropriate placement they deserve.

With flexible customization, powerful automation through Stepper, and enterprise-grade security, Paperform gives refugee resettlement professionals the tools they need to do their life-changing work more efficiently—so they can focus on what matters most: helping vulnerable young people find safety, stability, and hope.