Title Insurance Claim Form

Professional Title Insurance Claim Form Template

When property ownership disputes, undisclosed liens, or title defects emerge, having a clear, comprehensive claims process is essential. This Title Insurance Claim Form template helps law firms, title companies, and property owners document and submit title insurance claims efficiently—capturing all the critical details needed to review coverage, assess damages, and pursue loss mitigation.

Why Use This Title Insurance Claim Form?

Title insurance protects property buyers and lenders from financial loss due to defects in a property's title. Whether you're dealing with boundary disputes, undisclosed easements, fraudulent transfers, or errors in public records, this form ensures every claim is documented with the precision required for successful resolution.

Key benefits include:

• Comprehensive defect documentation – Capture detailed information about title defects, including survey errors, missing heirs, forged documents, and encumbrances
• Chain of title analysis – Document gaps, breaks, or irregularities in the property's ownership history
• Coverage verification – Review policy details, endorsements, and exclusions to determine claim eligibility
• Loss mitigation tracking – Record remediation efforts, legal actions taken, and financial impacts
• Supporting documentation – Collect deeds, surveys, court documents, and correspondence in one organized submission
• Streamlined communication – Ensure clear, complete information flows between claimants, attorneys, and title insurers

Who Should Use This Template?

This title insurance claim form is designed for:

• Law firms handling real estate litigation, title disputes, and property claims
• Title companies processing claims on policies they've underwritten
• Real estate attorneys representing buyers, sellers, or lenders in title disputes
• Property owners filing claims after discovering title defects
• Lenders and financial institutions protecting their interests in mortgaged properties
• Claims adjusters reviewing and processing title insurance claims

What's Included in This Form

This template captures all essential information for title insurance claims:

Claimant Information

• Property owner and policy holder details
• Contact information for legal representation
• Title insurance policy number and effective date

Property Details

• Complete property address and legal description
• Purchase date, price, and current ownership status
• Property type and intended use

Title Defect Documentation

• Type of title defect (lien, encumbrance, easement, ownership dispute, etc.)
• Date defect was discovered
• Detailed description of the title issue
• Impact on property use, value, or marketability

Chain of Title Issues

• Gaps or breaks in ownership history
• Fraudulent conveyances or forged documents
• Missing signatures or improper acknowledgments
• Unrecorded interests or claims

Coverage Review

• Policy coverage amount and type
• Relevant endorsements or exceptions
• Previous title searches and examinations
• Expected claim amount

Loss Mitigation

• Steps already taken to resolve the issue
• Legal actions initiated or contemplated
• Financial losses incurred
• Supporting documentation upload

How Paperform Makes Title Insurance Claims Easier

Built on Paperform's flexible platform, this form adapts to your specific claims process:

• Conditional logic shows or hides questions based on defect type, ensuring relevant information is captured for each claim scenario
• File upload fields let claimants attach deeds, surveys, title reports, court documents, and correspondence
• Calculation fields can automatically compute claimed losses, legal fees, and mitigation costs
• Multi-page layout organizes complex claim information into logical sections for easier completion
• Custom branding ensures the form matches your firm's professional image
• Secure data collection protects sensitive property and financial information (SOC 2 Type II compliant)

Automate Your Title Claims Workflow with Stepper

After a claim is submitted, you can use Stepper to automate your entire claims management workflow:

• Route claims to the appropriate adjuster or attorney based on claim type and coverage amount
• Create cases in your legal practice management system automatically
• Send acknowledgment emails to claimants with claim reference numbers
• Schedule follow-up tasks for documentation review and coverage analysis
• Update stakeholders on claim status without manual data entry
• Generate preliminary claim reports from submission data
• Track claims through investigation, negotiation, and resolution stages

This automation eliminates manual handoffs, reduces processing time, and ensures nothing falls through the cracks during complex title dispute resolution.

Industry-Specific Features for Legal Professionals

This template is tailored specifically for law firms and legal practices handling title insurance matters:

• Legal terminology and structure aligned with title insurance policy language and real estate law
• Comprehensive defect taxonomy covering the full range of title issues from mechanics liens to adverse possession claims
• Evidence collection framework designed to support litigation if claims proceed to court
• Loss documentation structured to meet insurance company requirements and legal standards
• Multiple party support accommodating complex claims involving buyers, sellers, lenders, and third parties

Trusted by Legal Professionals

Paperform is trusted by over 500,000 teams worldwide, including law firms, title companies, and real estate practices. With SOC 2 Type II compliance, GDPR readiness, and robust security features, you can confidently collect sensitive legal and financial information.

Whether you're a solo real estate attorney or a large title company processing hundreds of claims annually, this title insurance claim form provides the professional foundation you need to manage claims efficiently, protect your clients' interests, and resolve title defects quickly.

Get started today – customize this template to match your claims procedures, add your firm's branding, and start processing title insurance claims with confidence.