Tenant Lease Renewal Application

Simplify Lease Renewals with a Professional Tenant Renewal Application

Managing lease renewals doesn't have to mean chasing down tenants with paper forms or navigating endless email threads. Whether you're a property manager handling dozens of units or a landlord looking after a few rental properties, this Tenant Lease Renewal Application template helps you streamline the entire renewal process in one professional, easy-to-use form.

Built for Property Managers and Landlords Who Value Efficiency

This template is designed specifically for property managers, real estate professionals, and landlords who need to collect renewal decisions, review maintenance histories, and negotiate lease terms without the back-and-forth. Instead of piecing together information from multiple sources, you get everything in one submission: renewal intent, preferred lease length, rent adjustment feedback, updated tenant information, and outstanding maintenance concerns.

The form guides tenants through a clear renewal process, asking them to confirm their intent, select lease extension options, provide updated emergency contacts, and flag any maintenance issues that need attention before signing a new lease. Conditional logic ensures tenants only see questions relevant to their situation—if they're not renewing, they skip straight to move-out details.

How This Template Works for Your Rental Business

The form starts by collecting basic tenant and property information, then moves into the heart of the renewal decision. Tenants indicate whether they plan to renew, and if so, they select their preferred lease term—whether that's another 12 months, a shorter 6-month lease, or a flexible month-to-month arrangement.

If rent adjustments are on the table, tenants can review the proposed changes and provide feedback, helping you gauge reactions and negotiate terms before finalising paperwork. The form also includes a section for tenants to update contact information, emergency contacts, and occupancy details, ensuring your records stay current.

One of the most valuable features is the maintenance request history review. Tenants can reference past maintenance requests, confirm whether issues were resolved, and flag anything still outstanding. This creates accountability and ensures nothing falls through the cracks before a new lease begins. They can also submit new maintenance requests directly in the form, keeping everything documented in one place.

Automate Renewals with Papersign and Stepper

Once a tenant submits their renewal application, you can take the process even further with Papersign and Stepper. Use Papersign to automatically generate a new lease agreement based on the tenant's selected terms and send it for eSignature—no printing, scanning, or in-person meetings required. The signed lease stays linked to the original renewal form for a clean, auditable record.

With Stepper, you can build workflows that trigger automatically when a renewal is submitted. Route approvals to property owners, update your property management software, send welcome-back emails with the new lease terms, schedule move-in inspections, or create tasks for your maintenance team to address flagged issues before the lease starts. Everything happens in the background, keeping your team in sync and tenants informed.

Why Paperform for Lease Renewals?

Paperform's doc-style editor makes it simple to customise this template to match your branding, add property-specific questions, or adjust lease term options to reflect your rental policies. You can embed the form directly on your property management website, send it via email, or share a direct link with tenants as renewal dates approach.

Conditional logic ensures a smooth experience—tenants who choose not to renew are guided to move-out questions, while those who are staying see lease and maintenance sections. Calculations can be used to display rent adjustments, prorated amounts, or lease-end dates dynamically based on tenant inputs.

All submissions are stored securely, with SOC 2 Type II compliance and data encryption, so you can trust that sensitive tenant information stays protected. You can integrate with tools like Google Sheets, Airtable, or your property management CRM to keep tenant records up to date, or use webhooks to push data wherever you need it.

Perfect for Growing Property Management Teams

Whether you're managing a small portfolio of rental units or overseeing hundreds of properties across multiple locations, this template scales with your business. Use roles and permissions to control who on your team can view submissions, set up automated email confirmations to acknowledge receipt, and create custom success pages that outline next steps for tenants.

This template is trusted by property managers, landlords, real estate agencies, and housing coordinators who want to modernise their lease renewal process, reduce administrative work, and create a better experience for tenants. With Paperform, you're not just collecting forms—you're building a rental workflow that works as hard as you do.