Teacher Gift Collection Coordinator Form

Simplify Teacher Gift Collections with Paperform

Coordinating group teacher gifts shouldn't mean endless email threads, spreadsheet tracking, and chasing down contributions. This Teacher Gift Collection Coordinator Form gives parent volunteers and room parents a professional, streamlined way to organize class gifts for teachers, teaching assistants, or school staff.

Perfect for parent-teacher organizations, classroom volunteers, and school coordinators, this template handles contribution tracking, payment collection, spending limit enforcement, group card signing, and presentation planning—all in one beautiful, easy-to-use form.

What this template includes

Contribution tracking: Parents can pledge their contribution amount, and the form automatically tracks totals so you know exactly how much has been collected toward your goal.

Flexible payment options: Connect Stripe, PayPal, or Square through Paperform to collect contributions securely online—no more cash in envelopes or checks getting lost in backpacks.

Group card messages: Parents can leave personalized messages for the teacher right in the form, which you can compile into a beautiful group card or presentation.

Presentation planning: Collect volunteer preferences for who will present the gift, when, and how, so the big moment goes smoothly.

Custom branding: Match your school colors, add your PTO logo, and create a form that feels as polished as your classroom community.

Why parent coordinators love Paperform

This template is built on Paperform, the flexible form builder designed for SMBs and organizations that need forms to actually work—not just collect data. You get beautiful, on-brand forms that can handle payments, conditional logic, and integrations with the tools you already use.

Need to send confirmation emails to contributors? Done. Want to sync responses to a Google Sheet for your co-coordinators? Easy. Looking to set spending limits or create different contribution tiers (e.g., "Suggested: $15–$25")? Paperform's calculation and conditional logic make it simple.

For parent volunteers managing multiple teachers or grade levels, you can duplicate this template and customize it for each classroom in minutes—no technical skills required.

Ready to make teacher gift coordination easier? Start with this template and customize it to fit your school community, whether you're collecting for end-of-year gifts, holiday presents, Teacher Appreciation Week, or milestone celebrations.