Student Athletic Participation Consent Form

Student Athletic Participation Consent Form Template

Getting students ready for athletic participation shouldn't mean drowning in paperwork. Whether you're managing a school sports program, running a youth athletic league, or coordinating recreational sports activities, this Student Athletic Participation Consent Form helps you collect all the essential information, approvals, and acknowledgments you need—in one streamlined, professional form.

Why schools and sports programs choose this template

This form template is built specifically for educational institutions, youth sports organizations, recreational leagues, and athletic programs that need to ensure student safety, verify medical readiness, and obtain proper parental consent before participation. It brings together physical examination records, concussion protocol acknowledgments, insurance verification, emergency contacts, and liability waivers into a single, easy-to-complete digital form.

Traditional paper forms often get lost, are illegible, or arrive incomplete on registration day. With Paperform, you can send this consent form digitally to parents and guardians, collect responses securely, and have all the information you need organized and ready before the season starts.

What this athletic consent form includes

This comprehensive template captures everything you need for safe, compliant athletic participation:

• Student and parent/guardian information – Basic contact details and relationships
• Sport and grade level selection – Clear identification of the activity and academic year
• Emergency contact information – Multiple contacts with relationship and phone details
• Medical history and conditions – Current medications, allergies, and relevant health information
• Physical examination verification – Confirmation that a recent physical exam has been completed by a licensed physician
• Insurance information – Health insurance carrier, policy number, and policyholder details
• Concussion protocol acknowledgment – Important education and agreement regarding concussion symptoms, reporting, and return-to-play protocols
• Assumption of risk and liability waiver – Clear understanding of inherent risks in athletic participation
• Medical treatment authorization – Permission for emergency medical treatment if parent/guardian cannot be reached
• Photo and media release (optional) – Consent for use of student images in team/school publications
• Parent/guardian signature and date – Legal acknowledgment and consent

Built for athletic directors, coaches, and school administrators

This form is designed for professionals who need to manage athletic participation safely and efficiently:

• Athletic directors managing multiple teams and ensuring compliance across programs
• School administrators coordinating sports registration and medical documentation
• Coaches who need quick access to emergency information and medical clearances
• Youth sports league coordinators running recreational and competitive programs
• Physical education teachers organizing school athletic activities

With Paperform's conditional logic, you can show or hide questions based on responses—for example, asking for more details if a student has a previous concussion history, or requesting additional information about specific medical conditions.

How Paperform makes athletic consent forms better

Unlike static PDFs or paper forms that need to be collected, sorted, and manually entered into spreadsheets, Paperform gives you a modern, digital solution:

• Mobile-friendly completion – Parents can fill out the form on their phone during lunch break or while commuting
• Required field validation – Ensure no critical information is missing before submission
• Conditional logic – Show relevant follow-up questions based on medical history or previous injuries
• Instant notifications – Get alerted immediately when a form is submitted so you can review and approve participation
• Secure data storage – Keep sensitive medical and insurance information protected with SOC 2 Type II compliance
• Easy export and integration – Send submissions to Google Sheets, your student information system, or other tools you use

Streamline your workflow with automation

Once your athletic consent forms start coming in, you can use Stepper (stepper.io) to automate what happens next:

• Automatically send a confirmation email to parents with next steps and important dates
• Route forms with medical concerns to your school nurse or athletic trainer for review
• Create a roster in your team management system when a form is approved
• Send reminders to families who haven't completed their consent form as the deadline approaches
• Update your central database with student emergency contact and insurance information

This means less manual work for your administrative team and more time to focus on creating great athletic experiences for students.

Maintain compliance and protect your program

Athletic participation comes with important legal and safety requirements. This form template helps you:

• Document medical clearance with verification of physical examinations
• Educate families about concussion risks, symptoms, and protocols
• Verify insurance coverage so you know students have appropriate health insurance
• Obtain proper consent for both participation and emergency medical treatment
• Create a clear record of what families have been told and agreed to

Having complete, organized documentation isn't just good practice—it protects your program, your staff, and most importantly, your students.

Customization for your specific program

Every athletic program is different, and this template is built to adapt:

• Add your school or organization's logo and branding with Paperform's design customization
• Include additional sport-specific requirements (equipment needs, skill level assessments, etc.)
• Add registration fees or payment collection using Stripe, PayPal, or Square integrations
• Customize the concussion protocol acknowledgment to match your state or league requirements
• Include code of conduct agreements for students and parents
• Add uniform size selection or other logistical questions

Trusted by schools and youth sports programs

Athletic directors, school administrators, and youth sports coordinators across the country trust Paperform for their registration and consent forms. With SOC 2 Type II compliance, secure data handling, and reliable performance, you can confidently collect sensitive student information while providing a professional, modern experience for families.

This template is ideal for middle schools, high schools, youth sports leagues, recreational departments, club sports programs, and any organization that needs comprehensive athletic participation consent. Whether you're running football, soccer, basketball, track and field, swimming, or any other sport, this form gives you the foundation you need.

Ready to modernize your athletic consent process? Start with this template and customize it to match your program's specific needs. Your coaches, administrators, and families will appreciate the streamlined digital experience, and you'll have peace of mind knowing you have complete, organized documentation for every student athlete.