Stormwater Retrofit Grant Application

Secure Funding for Stormwater Infrastructure Improvements with Paperform

Municipalities and property owners looking to upgrade stormwater management systems can now streamline their grant application process with this comprehensive Stormwater Retrofit Grant Application template. Whether you're a city planner, environmental engineer, property developer, or facility manager, this form provides a professional, organized way to apply for funding to implement Best Management Practices (BMPs) on existing developed sites.

Why Stormwater Retrofit Grants Matter

Aging infrastructure and increased development put significant pressure on municipal stormwater systems. Retrofit grants help property owners and local governments implement green infrastructure solutions—like bioswales, rain gardens, permeable pavement, and detention basins—that reduce runoff, improve water quality, and protect downstream waterways. These grants typically require detailed technical documentation, cost breakdowns, and proof of match funding, making a well-structured application form essential.

Built for Municipal Utility Departments and Grant Applicants

This template is designed specifically for government utility services, environmental departments, and applicants seeking stormwater management funding. It captures all the critical information needed to evaluate retrofit projects:

• Applicant and property details including ownership verification and site location
• Current site conditions with drainage issues, existing infrastructure, and impervious surface calculations
• Proposed BMP design with technical specifications and expected performance outcomes
• Detailed cost estimates broken down by material, labor, engineering, and contingencies
• Match funding commitments showing the applicant's financial contribution
• Environmental impact assessments and regulatory compliance documentation
• Project timeline with milestones and completion dates

The form uses conditional logic to reveal relevant sections based on applicant type (municipal, commercial, residential, or nonprofit) and BMP selection, ensuring applicants only see questions that apply to their specific project.

How This Template Streamlines the Grant Process

Traditional grant applications often involve downloading PDF forms, printing, filling by hand, scanning, and emailing multiple documents. This template transforms that cumbersome process into a smooth digital experience:

For Grant Administrators: All applications arrive in a standardized format with consistent data fields, making review and comparison much easier. You can export submissions to spreadsheets for scoring, generate summary reports with AI Insights, and track application status through your existing project management tools.

For Applicants: The guided format ensures nothing gets missed. File upload fields accept site plans, engineering drawings, photos, and supporting documentation all in one place. Calculation fields automatically total cost estimates, reducing errors and saving time.

Automated Workflows with Stepper: Once an application is submitted, you can use Stepper to automatically route it through your review process—sending notifications to engineering staff, triggering technical reviews, updating applicant status, and even generating award letters when approved. This keeps the entire grant cycle moving without manual handoffs.

Flexible, Professional Design That Reflects Your Brand

Unlike rigid government forms that feel dated and confusing, Paperform lets you create an application that's clear, accessible, and on-brand. Customize fonts, colors, and layouts to match your municipality's style guide. Add your department logo, include helpful instructional videos about eligible BMPs, and embed the form directly on your utility department's website for seamless access.

The template can work as a multi-page form for desktop users or switch to Guided Mode for a mobile-friendly, one-question-at-a-time experience—perfect for applicants filling it out on tablets during site visits.

Accept Match Funding Commitments and Documentation Securely

While this form doesn't collect direct payment information, you can use Papersign (papersign.com) to generate and send match funding commitment letters for eSignature after the initial application is submitted. This creates a complete audit trail linking the application to legally binding financial commitments, streamlining compliance and record-keeping.

Built for Government Efficiency and Transparency

Stormwater retrofit programs serve diverse audiences—from public works departments and environmental consultants to commercial property managers and community organizations. This template accommodates that variety while maintaining the structure and documentation standards required for government grant programs.

Paperform is SOC 2 Type II compliant and GDPR-ready, providing the security and data handling standards government agencies require. All submissions are encrypted, can be exported for public records requests, and integrate with your existing document management systems.

Integrate with Your Existing Municipal Systems

Connect this form to the tools your utility department already uses:

• Send applications to Google Sheets or Airtable for collaborative review and scoring
• Route submissions to project management tools like Asana or Monday.com to track review stages
• Notify engineering staff via Slack or email when technical reviews are needed
• Update CRMs or constituent management systems like Salesforce or HubSpot
• Trigger complex approval workflows through Stepper, including multi-department sign-offs and budget checks

Who This Template Is For

This Stormwater Retrofit Grant Application is ideal for:

• Municipal utility and public works departments administering green infrastructure grant programs
• Watershed districts and environmental agencies funding stormwater improvements
• Property managers and developers seeking funding for retrofit projects
• Environmental consultants and engineers preparing grant applications for clients
• Nonprofit organizations working on community stormwater projects

Get Started Quickly, Customize as You Grow

Start with this template and customize it to match your program's specific requirements—whether that's adding region-specific BMP types, adjusting cost categories, or including additional environmental review questions. As your grant program evolves, the form can grow with it, all without needing developers or IT support.

With Paperform's intuitive doc-style editor, program coordinators and environmental staff can make updates themselves, keeping applications current with changing regulations and funding priorities. Over 500,000 teams worldwide trust Paperform to handle their most important forms and workflows—from small community initiatives to large-scale municipal programs.

Ready to modernize your stormwater grant application process? This template gives you everything you need to collect complete, accurate applications while providing a professional experience that encourages participation and compliance.