Startup Accelerator Demo Day Catering Request

Elevate Your Startup Demo Day with Professional Catering Management

Demo day is the culmination of your accelerator cohort's journey—and the catering needs to match the ambition in the room. This Startup Accelerator Demo Day Catering Request template helps accelerator managers, operations teams, and event coordinators plan every food and beverage detail for investor pitch events, networking receptions, and all-day demo sessions.

Built for the unique demands of startup events

Unlike standard corporate catering forms, this template is designed specifically for the startup ecosystem. Capture investor dietary preferences and restrictions in advance, plan multi-stage service (arrival coffee, lunch breaks between pitches, networking reception), coordinate branding opportunities on everything from coffee sleeves to dessert stations, and manage headcount across founders, mentors, investors, and VIP guests.

Paperform's conditional logic lets you tailor catering options based on event format, time of day, and budget tier, while built-in calculations help you estimate costs and quantities in real time. Whether you're planning an intimate showcase for 30 or a flagship demo day for 300, this form keeps every detail organised and accessible.

Automate coordination with your caterers and team

Use Stepper to automatically route approved requests to your preferred caterers, send calendar invites with dietary summaries to your ops team, update your event planning tracker in Notion or Airtable, and notify finance for budget approval—all triggered the moment the form is submitted.

Connect Paperform to Slack to alert your team when a VIP investor confirms attendance with specific dietary needs, sync submissions to Google Sheets for real-time headcount tracking, or integrate with your CRM to cross-reference attendee lists and personalise the experience.

Designed for accelerators, incubators, and startup hubs

This template is trusted by Y Combinator-style programs, university incubators, corporate innovation labs, and co-working communities hosting pitch events and founder gatherings. It's perfect for teams who need to impress investors, support diverse dietary needs, and maintain a professional brand experience without the overhead of event agencies.

Paperform is SOC 2 Type II compliant and scales with your program, whether you're running quarterly cohorts or weekly founder dinners. Start with a free plan and upgrade as your event complexity and guest lists grow.