Spa & Salon Staff Apparel Order Form

Professional Spa & Salon Staff Apparel Order Form Template

Running a spa or salon means maintaining a polished, professional image from the moment clients walk through the door. Your team's uniforms play a crucial role in creating that cohesive brand experience—but managing apparel orders, sizing, personalization, and replacements can quickly become a logistical headache.

This Spa & Salon Staff Apparel Order Form template is designed to streamline your uniform ordering process from start to finish. Whether you're outfitting new hires, replacing worn items, or refreshing your team's look for a new season, this form makes it simple for staff to submit their preferences while keeping everything aligned with your brand guidelines.

Why spa and salon owners love this template

Brand-aligned choices without the chaos
You set the approved color palette and fabric options upfront, so staff can express their preferences while staying within your brand standards. No more back-and-forth emails or off-brand orders slipping through.

Personalization that shows you care
Let your team add embroidered names or initials to their uniforms. It's a small touch that boosts pride in appearance and helps clients remember who's caring for them.

Smart sizing and comfort considerations
Different roles have different needs—estheticians need freedom of movement, front desk staff may prefer a more tailored look, and massage therapists need breathable fabrics. This form captures sizing, fit preferences, and comfort requirements so everyone gets uniforms they'll actually want to wear.

Replacement tracking built in
Know when items were last ordered and why they need replacing. This data helps you budget for uniform costs and identify if certain items wear out faster than expected.

Perfect for wellness and beauty businesses

This template works beautifully for day spas, medical spas, hair salons, nail salons, barbershops, massage therapy clinics, wellness centers, beauty schools, and any service business where your team's appearance reflects your brand quality.

How Paperform makes uniform ordering effortless

With Paperform's conditional logic, the form adapts based on role and item selection—massage therapists see fabric options suited for their work, while stylists see apron and smock choices. Use calculation fields to tally order totals if you're tracking budgets or asking staff to contribute to costs.

The doc-style editor lets you add your brand colors, upload photos of uniform options, and embed sizing charts right into the form so staff have all the information they need in one place. Your form can match your spa's aesthetic perfectly—calming, professional, and on-brand.

Take it further with Stepper automation

Connect your apparel form to Stepper to automate what happens after someone submits their order. Send submissions to your inventory spreadsheet, notify your uniform supplier automatically, create an approval workflow for management, or trigger a follow-up task to schedule embroidery. No more manual data entry or lost order forms.

Built for teams that care about the details

Whether you have five team members or fifty, Paperform scales with you. Track submissions in your dashboard, export order data to share with suppliers, and use AI Insights to spot patterns—like which sizes you need to keep more stock of or which fabric preferences are most popular.

Trusted by wellness businesses worldwide, Paperform is SOC 2 Type II compliant and offers the security and reliability your business deserves. With 30,000+ templates and a platform built for SMBs, you're in good company.

Ready to bring order to your uniform ordering? This template gives your team a professional, easy way to get the apparel they need while keeping everything consistent with your brand vision.