School Facility Maintenance Request Form

Managing maintenance across school buildings—from leaky faucets to broken HVAC systems—requires clear communication, fast response times and smart routing between in-house custodial teams and external contractors. This School Facility Maintenance Request Form helps K-12 schools, colleges and education facilities log, prioritise and resolve maintenance issues efficiently, ensuring student safety is always front of mind.

Whether you're a teacher reporting a broken projector, a facilities manager tracking HVAC repairs, or a school administrator ensuring compliance with safety standards, this template gives you a structured way to capture every detail: room number, issue description, urgency level and whether the job should go to custodial staff or an outside contractor.

Why schools choose Paperform for maintenance requests

Paperform is built for education teams who need professional, on-brand forms without IT support. Using the doc-style editor, you can customise this template to match your school's branding, add conditional logic to route urgent safety issues straight to the right person, and connect submissions to your facilities management software, Google Sheets or Slack for instant visibility.

With built-in email notifications and workflow automation via Stepper, you can automatically assign tasks based on repair type, send follow-up reminders and keep a full audit trail of every request—no more lost sticky notes or buried email threads. Plus, Paperform's roles and permissions let you give teachers, staff and facilities teams the right level of access without compromising security.

This template is ideal for K-12 schools, higher education facilities teams, multi-campus districts and anyone responsible for keeping educational spaces safe, functional and ready for learning. Get started in minutes, and turn maintenance chaos into a streamlined, accountable process that protects students and supports staff.