Salon Accessibility Needs Assessment Form

Create an Inclusive Beauty Experience with Paperform

Everyone deserves to feel pampered and beautiful, regardless of mobility or accessibility needs. This Salon Accessibility Needs Assessment Form helps beauty professionals, salons, and spas deliver exceptional, personalized service to clients with diverse accessibility requirements.

Using Paperform's intelligent conditional logic and easy-to-customize fields, you can gather essential information about mobility accommodations, chair adjustments, communication preferences, caregiver space requirements, and modified service techniques—all before your client arrives. This thoughtful approach ensures your team is fully prepared to provide a comfortable, dignified experience that puts every client at ease.

Built for beauty professionals who care

Whether you run an independent salon, manage a spa team, or work in medical aesthetics, this template helps you:

• Understand mobility needs including wheelchair access, transfer assistance, and positioning requirements
• Prepare your space with appropriate seating, equipment adjustments, and caregiver accommodations
• Communicate effectively by learning about preferred communication methods and any sensory sensitivities
• Modify service techniques to ensure comfort and safety throughout appointments
• Build trust by showing clients you're committed to their comfort and dignity

Streamline your intake process

With Paperform, clients can complete this assessment online before their first visit, giving your team time to prepare. The form's clean, compassionate design makes it easy for clients to share their needs without feeling uncomfortable or rushed.

Connect this form to your CRM, booking system, or client management software using Paperform's native integrations or Stepper for automated workflows. You can trigger appointment reminders that include accessibility confirmations, update staff schedules with preparation notes, or create follow-up tasks to ensure everything is ready.

Payments and scheduling in one place

Paperform's built-in scheduling fields let clients book their accessibility consultation or first appointment directly within the form. If you require deposits for specialized services or extended appointment times, you can collect payments through Stripe, PayPal, or Square—all without leaving the form.

Trusted by inclusive beauty businesses

Beauty professionals, spa owners, and wellness providers trust Paperform to create welcoming, accessible client experiences. With SOC 2 Type II compliance and GDPR readiness, you can confidently collect sensitive accessibility information knowing it's protected.

Start with this template and customize it to match your salon's brand, services, and specific accessibility offerings. Because great beauty service should be available to everyone.