Related Services Coordination Form

Streamline Related Services Scheduling for Special Education Programs

Coordinating related services—speech therapy, occupational therapy, physical therapy, and counseling—alongside classroom instruction is one of the most complex challenges facing special education coordinators and IEP teams. When schedules aren't aligned, students miss critical academic time, teachers lose instructional flow, and service providers struggle to meet mandated minutes.

This Related Services Coordination Form gives special education teams a centralized tool to map out therapy and support schedules, identify conflicts, minimize pull-out disruptions, and ensure compliance with IEP requirements—all while keeping the student's academic progress front and center.

Built for special education coordinators and IEP teams

Whether you're a special education coordinator, case manager, school psychologist, or building administrator, this template helps you:

• Coordinate multiple service providers across speech, OT, PT, counseling and academic staff
• Minimize pull-out time by scheduling services during natural transitions or non-core instruction
• Track IEP-mandated minutes for each related service to ensure compliance
• Identify scheduling conflicts before they disrupt instruction or therapy sessions
• Communicate clearly with teachers, parents and providers about when services occur

The form collects student details, current IEP service requirements, preferred scheduling windows, conflicts to avoid, and provider availability—giving you all the information needed to build a coordinated, student-centered schedule.

Automate scheduling workflows with Stepper

Once a coordination form is submitted, you can use Stepper to automatically:

• Notify all service providers and classroom teachers of proposed schedules
• Send calendar invites to therapists and staff
• Create shared scheduling documents in Google Workspace or Microsoft 365
• Route scheduling conflicts to the IEP coordinator for resolution
• Update your student information system with finalized service times

This eliminates the back-and-forth emails and spreadsheet chaos that typically come with related services scheduling, freeing up your time to focus on student outcomes.

Designed for K-12 schools and special education programs

This form is ideal for:

• Public and private K-12 schools with special education programs
• Charter schools and district-level special education offices
• Inclusion and resource room programs
• Early intervention and preschool special education teams
• Therapeutic day schools and specialized learning centers

With Paperform's conditional logic, you can customize the form to match your school's specific service offerings, scheduling constraints, and compliance requirements—no coding needed. Whether you're coordinating services for a handful of students or managing district-wide IEP compliance, this template adapts to your needs.

Trusted by schools nationwide

Paperform is trusted by over 500,000 teams worldwide, SOC 2 Type II and GDPR compliant, and designed for education professionals who need secure, flexible forms without the IT bottleneck. Start coordinating related services more effectively today.