Reformer Pilates Studio Client Profile Form

Welcome to Your Reformer Pilates Journey

Starting a Reformer Pilates practice is an exciting step toward better strength, flexibility, and body awareness. Whether you're a complete beginner or returning to the reformer after time away, having a clear client profile helps your studio create a safe, effective program tailored to your body and goals.

This Reformer Pilates Client Profile Form is designed for boutique Pilates studios, wellness centers, and independent instructors who want to understand each client's unique needs before their first session. By capturing details about injuries, core strength, previous Pilates experience, and instructor preferences, studios can match clients with the right teacher and modify exercises from day one.

Why Paperform for Pilates Studios?

Paperform makes client intake smooth, professional, and on-brand. Instead of handing new clients a clipboard with a generic PDF, you can create a beautiful, mobile-friendly form that reflects your studio's personality—complete with your colors, fonts, and imagery. Clients can fill it out at home before their first visit, giving instructors time to review and prepare.

With conditional logic, you can show follow-up questions only when relevant (like asking for details about a specific injury), keeping the form concise and easy to complete. Use calculations to offer session package pricing with discounts for bulk purchases, and connect Stripe or PayPal to let clients purchase their package and complete their profile in one seamless flow.

Once submitted, responses can automatically flow into your CRM, Google Sheets, or studio management software via Stepper (stepper.io)—Paperform's AI-native workflow builder. You can trigger welcome emails, assign clients to instructors based on availability and specialty, and create internal task lists for your team, all without manual data entry.

Built for Wellness Professionals

Reformer Pilates instructors and studio managers know that safety and personalization are everything. This template captures the essential details—past injuries, current pain points, fitness background, and core strength—so you can design sessions that challenge clients without risking harm. It also gathers soft preferences like instructor style and session times, helping you create the best possible match and boost client retention.

Whether you run a solo practice or a multi-instructor studio, Paperform scales with you. Use roles and permissions to let instructors access only their own clients, or give your studio manager full visibility across all submissions. And because Paperform is SOC 2 Type II compliant, you can trust that sensitive health information is handled securely.

Start building stronger client relationships from the very first interaction with a Reformer Pilates intake form that's as thoughtful and intentional as your teaching.