Race Event Apparel Order Form

Streamline Your Race Event Merchandise with Paperform

Running a marathon, 5K, triathlon, or community race event involves countless moving parts—and one of the most anticipated elements for participants is their official event apparel. Whether you're organizing a local fun run or a multi-thousand-person marathon, managing custom apparel orders shouldn't add to your stress. That's where Paperform's Race Event Apparel Order Form template comes in.

Why Custom Event Apparel Matters

Event apparel isn't just merchandise—it's a badge of honor. Participants wear their race shirts, hoodies, and hats long after crossing the finish line, turning your event into a walking advertisement and a cherished memory. A smooth ordering process means happier participants, fewer sizing issues on race day, and better inventory planning for your team.

Built for Event Organizers and Race Directors

This template is designed specifically for race directors, event coordinators, sports marketing teams, and nonprofit organizations running athletic events. It captures everything you need to fulfill custom apparel orders accurately:

• Participant bib numbers to link orders directly to registrations
• Finish time goals to add a motivational touch and help with sizing recommendations
• Fabric preferences (tech performance fabric vs. cotton) for different runner needs
• Color wave assignments to coordinate apparel with race start times or fundraising teams
• Finisher medal bundles to let participants pre-order their complete race package

The form is clean, mobile-friendly, and can be embedded directly into your race registration website or shared via social media and email campaigns—perfect for reaching participants wherever they are.

Seamless Integration with Your Race Management Tools

Paperform makes it easy to connect your apparel orders with the rest of your race tech stack. Push submissions directly into Google Sheets or Airtable for inventory tracking, sync with your CRM or email marketing platform to send shipping updates, or use Stepper (stepper.io) to automatically notify your merchandise vendor when bulk orders reach certain thresholds.

You can also set conditional logic to show different apparel options based on race distance, wave color, or VIP registration status—ensuring every participant sees exactly what's relevant to them without cluttering the form.

Accept Pre-Orders and Payments with Confidence

With Paperform's built-in payment integrations (Stripe, PayPal, Square), you can collect payment for apparel at the time of order—no invoicing, no follow-ups, no spreadsheet nightmares. Set different prices for tech vs. cotton options, add finisher medal bundles, and even offer early-bird discounts with calculation fields that update totals in real time as participants customize their order.

For organizations managing multiple events or race series throughout the year, Agency+ plans let you duplicate this template across different races while keeping each event's branding, inventory, and submissions separate.

Professional, On-Brand Race Experience

First impressions matter, and your apparel order form is often one of the first branded touchpoints participants encounter. Paperform's doc-style editor lets you add your event logo, race photos, motivational copy, and even embedded videos—all without touching a line of code. Choose fonts and colors that match your event brand, then preview the form on mobile to make sure it looks great whether participants are ordering from their phone post-registration or their laptop at home.

Trusted by Event Organizers Worldwide

Paperform is SOC 2 Type II compliant and GDPR-ready, meaning you can confidently collect participant data, payment information, and shipping addresses knowing your form meets industry security standards. Plus, with responsive support and a library of 30,000+ templates, you're never starting from scratch.

Whether you're planning a charity 5K, a city marathon, or a trail race series, this template helps you deliver a smooth, professional apparel ordering experience that lets participants focus on their training—and you focus on race day logistics.

Get started with Paperform today and turn your race event apparel orders into a seamless, automated workflow.