Quebec CCQ Union Membership & Dues Remittance Form

Quebec CCQ Union Membership & Dues Remittance Form Template

Employers in Quebec's construction industry face unique regulatory requirements, and one of the most important is the remittance of union dues to the Commission de la construction du Québec (CCQ). Under the Act respecting labour relations, vocational training and workforce management in the construction industry, all construction employers must deduct union dues from employee wages and submit them to the CCQ on behalf of their workers.

This CCQ Union Membership & Dues Remittance Form template streamlines the entire reporting process, helping construction companies, contractors, and payroll managers stay compliant while reducing administrative burden.

Why This Form Matters for Quebec Construction Employers

The Quebec construction industry operates under a unique regulatory framework administered by the CCQ. Unlike other provinces, Quebec mandates that all construction workers be affiliated with one of several recognized unions, and employers are responsible for:

• Deducting union dues based on applicable rates
• Tracking employee hours, wages, and union affiliations
• Submitting accurate remittance reports to the CCQ within required timelines
• Maintaining detailed records for audit and compliance purposes

Failure to comply with these requirements can result in significant penalties, interest charges, and potential loss of CCQ employer certification. This form template helps you meet these obligations with confidence.

What This Form Template Includes

This comprehensive remittance form captures all the essential information required by the CCQ:

Employer verification details including CCQ employer number, Quebec Enterprise Number (NEQ), and business address ensure your submission is properly attributed and processed.

Employee identification and union affiliation fields track each worker's CCQ certificate number, Social Insurance Number, union membership, and occupation code—critical data points for accurate dues calculation.

Hours and wages reporting sections document regular and overtime hours worked, gross wages earned, and the applicable dues rate, giving the CCQ a complete picture of the remittance period.

Payment tracking captures your payment method, reference numbers, and payment date, creating a clear audit trail for both your records and CCQ verification.

Electronic signature and certification ensure authorized officers take responsibility for the accuracy of submitted information, meeting legal requirements for official filings.

Built for Quebec Construction Industry Workflows

Whether you're a small contractor with a handful of employees or a larger construction firm managing multiple sites and trades, this form adapts to your needs. The template supports both single-employee submissions and batch reporting with file upload functionality for detailed employee schedules and payroll records.

The form is structured to match the natural workflow of payroll processing in construction companies. After calculating payroll for the period, your payroll administrator can quickly input the required CCQ data, attach supporting documentation, and submit everything in one streamlined process.

How Paperform Makes CCQ Compliance Easier

This template is built on Paperform, an all-in-one form platform designed for small and medium businesses that need professional, compliant forms without the complexity of traditional software.

With Paperform's doc-style editor, you can customize this template to match your company's branding, add your logo, and adjust fields to reflect your specific reporting practices—all without touching code. The form works beautifully on desktop, tablet, and mobile, so your payroll team can access it from the office or on-site.

Conditional logic can be added to show or hide fields based on responses. For example, if an employer selects "Other" for union affiliation, an additional text field can appear for specification. If overtime hours are entered, the form can automatically flag this for review.

Email notifications can be configured to alert your accounting team, bookkeeper, or external payroll service whenever a remittance is submitted, ensuring nothing falls through the cracks during busy periods.

All submissions are securely stored in Paperform's submission inbox, where you can review, export, or download them as needed for recordkeeping and CCQ audits.

Automate Your CCQ Reporting with Stepper

For construction companies processing remittances regularly, manual data entry and reconciliation can be time-consuming. That's where Stepper, Paperform's AI-native workflow builder, comes in.

With Stepper, you can turn each CCQ remittance submission into an automated workflow:

• Extract data from submissions and push it directly into your accounting software like QuickBooks or Xero
• Update payroll systems automatically with remittance records, eliminating duplicate data entry
• Generate confirmation emails to employees notifying them of their union dues deductions
• Create audit logs in Google Sheets or Airtable for easy review during CCQ inspections
• Trigger alerts when remittance deadlines are approaching or when anomalies are detected in reported hours or dues

These automated workflows save time, reduce errors, and give you peace of mind that your CCQ obligations are being met consistently and accurately.

Who Benefits from This Template

This CCQ remittance form is ideal for:

• Construction contractors and subcontractors operating in Quebec who need to remit union dues for their workforce
• Payroll managers and administrators responsible for calculating and submitting CCQ remittances on schedule
• Accounting firms and bookkeepers serving construction clients and managing multiple CCQ submissions
• HR departments in construction companies looking to streamline regulatory compliance processes
• General contractors coordinating remittances across multiple trades and union affiliations

Whether you're in residential, commercial, industrial, or civil construction, this template adapts to your sector's specific needs while maintaining compliance with CCQ regulations.

Security and Compliance You Can Trust

Handling sensitive employee information like Social Insurance Numbers and wage data requires robust security. Paperform is SOC 2 Type II compliant and offers data residency controls, ensuring your submissions are protected and stored according to Canadian privacy standards.

While Paperform is not HIPAA compliant, it meets the security and privacy requirements appropriate for construction industry regulatory submissions, giving you confidence that employee data is handled responsibly.

Get Started in Minutes

Setting up your CCQ remittance process with Paperform is straightforward. Simply customize this template to match your company's needs, share the form link with your payroll team, and start collecting submissions. You can embed the form on your company intranet, share it via email, or access it through a direct link.

With Paperform's transparent pricing and generous usage limits, you get all the features you need to manage CCQ remittances without worrying about hidden fees or per-submission charges.

The Quebec construction industry has unique compliance requirements, but meeting them doesn't have to be complicated. This CCQ Union Membership & Dues Remittance Form template, powered by Paperform, gives construction employers a professional, efficient, and compliant way to fulfill their regulatory obligations while freeing up time to focus on building projects and growing their business.