Personal Training Client Agreement

Personal Training Client Agreement Form Template

Running a successful personal training business requires more than just fitness expertise—you need clear agreements, proper health screening, and seamless payment processing. This Personal Training Client Agreement template from Paperform gives fitness professionals everything needed to onboard clients professionally and protect their business.

What's included in this template

This comprehensive form combines five essential documents into one smooth experience:

• Client information and emergency contacts to keep vital details on file
• Health and fitness questionnaire to screen for medical conditions and establish baseline fitness levels
• Liability waiver and release to protect your business from potential claims
• Cancellation and refund policy acknowledgment for clear expectations
• Training package selection with flexible pricing options
• Recurring payment setup through Stripe or PayPal for hassle-free billing

Built for fitness professionals who want more time training, less time on paperwork

Whether you run a boutique studio, work as an independent trainer, or manage a team of coaches, this template helps you transition from scattered PDFs and manual follow-ups to a streamlined digital process. Clients can complete everything from their phone before their first session, and you'll have legally sound documentation automatically organised.

The form uses conditional logic to show relevant follow-up questions based on health responses, ensuring you gather the right information without overwhelming clients. Payment processing is built directly into the form using Paperform's native Stripe and PayPal integrations, so you can set up recurring billing for monthly packages without needing separate subscription software.

Automate what comes next with Stepper

Once a client submits their agreement, you can use Stepper—Paperform's AI-native workflow builder—to automatically trigger your onboarding sequence. Create their profile in your CRM, send a welcome email with your training app details, add them to your scheduling system, and notify your team. Keep your entire client journey connected without manual data entry.

If you need clients to sign their agreement after submission, Papersign lets you convert the submitted form data into a formal contract and collect legally binding eSignatures. This creates a complete audit trail from initial intake through signed agreement, all linked to the original submission.

Who this template is for

This form is ideal for:

• Independent personal trainers building their client base with professional documentation
• Fitness studios and gyms standardising intake across multiple trainers
• Online fitness coaches onboarding remote clients with clear terms
• Wellness centers combining personal training with nutrition or physical therapy services

The template is fully customisable to match your brand, adjust package offerings, modify your cancellation policy, and add your own liability language (always have legal counsel review waivers for your jurisdiction).

Why fitness professionals choose Paperform

With Paperform, you get a form that looks like part of your website—not a generic survey tool. The doc-style editor lets you add your logo, match your brand colours, include motivational images, and structure the agreement to feel professional yet approachable. Clients complete it from any device, and you receive submissions with all data organised, payments processed, and files securely stored.

Paperform is trusted by over 500,000 teams worldwide and is SOC 2 Type II compliant, giving you and your clients confidence that sensitive health information and payment details are protected. Start using this Personal Training Client Agreement template today and spend less time on admin, more time transforming lives.