Outdoor Adventure Guide Code of Conduct & Risk Disclosure Form

Running outdoor adventure experiences—whether hiking expeditions, kayaking tours, rock climbing sessions or multi-day wilderness trips—requires clear communication about risks, participant expectations and environmental stewardship. This Outdoor Adventure Guide Code of Conduct & Risk Disclosure Form combines all your essential pre-activity agreements into one professional, on-brand document that protects your business and educates your participants.

Built for adventure tourism operators and outdoor guides

This template is designed for outdoor recreation businesses, adventure tour companies, guide services, and environmental education programs that need participants to acknowledge risks, confirm fitness levels, and commit to responsible outdoor behavior before setting out.

Use this form to:

• Disclose activity-specific risks and obtain informed consent
• Screen participants for health conditions, fitness levels and experience
• Set clear behavioral expectations around safety, group dynamics and environmental impact
• Document participant acknowledgment of your code of conduct and policies
• Collect emergency contact and medical information in one place

How Paperform makes this form work harder

With Paperform, this isn't just a liability waiver—it's an opportunity to set the tone for a safe, respectful and memorable outdoor experience. The doc-style editor lets you add images of your terrain, video overviews of what to expect, and format your risk disclosures and conduct expectations in a clear, scannable way that actually gets read.

Use conditional logic to show follow-up questions based on participant answers (e.g., asking for details if someone discloses a medical condition), and send different confirmation emails depending on activity type or group size. Integrate with your CRM, Google Sheets or project management tools to keep participant records organized and accessible to your guide team.

For tour operators managing multiple trips or clients, Papersign (papersign.com) can turn this acknowledgment into a legally binding eSignature document, creating a clean audit trail for every participant. And with Stepper (stepper.io), you can automate the follow-up workflow—send pre-trip prep emails, add participants to trip rosters, notify guides of medical alerts, and trigger gear check reminders based on activity type.

Trusted by outdoor businesses that care about safety and sustainability

Whether you're a solo mountain guide, a regional adventure company, or an outdoor education nonprofit, this template gives you a professional, mobile-friendly way to communicate risk, gather consent, and reinforce your commitment to Leave No Trace principles—all before your participants hit the trail.

Start with this template, customize it to your specific activities and terrain, and you'll have a code of conduct agreement that protects your business while building trust with the adventurers you serve.