Nonprofit Supply Request Form

Managing supply requests in a nonprofit organization requires more than just ordering items—it demands careful tracking of funding sources, program allocations, and donor restrictions. This Nonprofit Supply Request Form is designed specifically for nonprofit teams who need to balance operational needs with fiscal accountability.

Whether you're a program manager requesting classroom materials, an operations director ordering office equipment, or a development team coordinating in-kind donations, this template helps you maintain transparency and compliance from request to approval.

Built for nonprofit workflows

This form captures essential details including grant funding sources, program cost centers, donor restriction compliance, and in-kind donation tracking. It's perfect for organizations that need to demonstrate proper use of restricted funds, track donations for thank-you letters and tax receipts, or report expenses back to specific grants or programs.

Streamline approvals with Stepper

Connect this form to Stepper to automate your entire procurement workflow. Route requests to budget holders based on funding source, send approval notifications to program directors, update your accounting system with the proper cost allocation, and trigger purchase orders automatically. You can even set up rules to flag requests that might conflict with donor restrictions before they're approved.

Perfect for mission-driven teams

Paperform makes it easy for nonprofits of all sizes to create professional, on-brand forms that work seamlessly with tools like QuickBooks, Salesforce Nonprofit Cloud, and donor management systems. With conditional logic built in, you can show different fields based on whether items are purchased or donated, ensure compliance questions only appear for restricted funds, and keep your team moving quickly while maintaining the accountability your donors and board expect.

Trusted by nonprofit organizations worldwide, this template helps you maintain transparency, demonstrate impact, and focus more time on your mission.