Nonprofit Board Meeting Catering Request Form

Managing catering for nonprofit board meetings requires careful attention to budgets, donor restrictions, and recurring schedules. This Nonprofit Board Meeting Catering Request Form template helps nonprofit administrators streamline food ordering while maintaining fiscal responsibility and compliance requirements.

Whether you're coordinating monthly board meetings, quarterly committee gatherings, or annual retreats, this form ensures every catering request stays within approved budget ranges and captures the necessary documentation for donor-funded meals. The template includes built-in budget validation, donation source tracking, and recurring meeting scheduling to simplify what can otherwise be a complex administrative task.

Perfect for nonprofit professionals including:

• Executive Directors managing board logistics
• Office Managers coordinating meeting needs
• Development Directors tracking restricted funds
• Administrative Assistants handling event planning
• Volunteer Coordinators organizing committee meetings

Key features designed for nonprofit workflows: The form includes conditional logic to route requests based on budget source (general operating funds vs. restricted donations), automatic calculation of per-person costs, and options to schedule recurring catering for standing board meetings. You can capture dietary restrictions, headcount estimates, preferred vendors, and delivery instructions—all while ensuring transparency around funding sources.

Automate with Stepper: Connect this form to Stepper to automatically route approval requests to the appropriate budget holder, send confirmation emails to caterers, update your calendar with delivery times, and log expenses in your accounting software. You can build workflows that trigger different approval chains depending on whether funds come from restricted donations or general operating budgets.

Why Paperform for nonprofit operations: Paperform gives nonprofit teams a professional, no-code solution for managing facilities requests, catering orders, and operational workflows. With calculation fields for budget tracking, conditional logic for compliance requirements, and payment integration for catering deposits, you can maintain the fiscal discipline donors expect while keeping your team focused on mission-critical work. Plus, Paperform's SOC 2 Type II compliance and data security features give you peace of mind when handling sensitive donor information.