Moving Service Invoice

Running a moving business means juggling dozens of pricing variables—truck sizes, hourly labour, stairs, packing supplies, distance and storage—while keeping your quotes clear and your cash flow healthy. This Moving Service Invoice template brings everything into one automated, professional form that calculates your total in real time and accepts payment on the spot.

Built for small and medium moving companies, this template lets you capture all the details that matter: customer information, move dates, origin and destination addresses, truck size, crew hours, floor access, packing materials, long-distance mileage and optional storage. Each selection updates the invoice total live, so your customers see transparent pricing and you avoid back-and-forth over "hidden" fees.

Paperform's calculation engine handles the complexity—hourly rates multiplied by crew time, per-flight stair charges, per-mile rates for long hauls, itemised packing costs—while the design stays clean and easy to follow. You can customise rates, add your branding and embed the form on your site or send it as a link after an initial estimate call.

Because Paperform includes integrated Stripe, PayPal and Square payments, you can collect deposits, partial payments or full invoices immediately, cutting down on unpaid balances and speeding up your billing cycle. Pair this with Papersign (papersign.com) to send a moving agreement or liability waiver for eSignature right after booking, and use Stepper (stepper.io) to trigger automated workflows—update your CRM, notify your crew scheduler, log the job in your project tracker—so nothing falls through the cracks on moving day.

Whether you're a one-truck startup or a growing fleet serving residential and commercial moves, this template gives you a faster, more accurate way to invoice and get paid.