Library Material Purchase Approval Form

Streamline Your Library's Material Acquisition Process

Managing a library's collection requires careful consideration of budgets, policies, and community needs. This Library Material Purchase Approval Form template helps librarians, collection development staff, and library administrators efficiently request and approve new material acquisitions while maintaining compliance with collection development policies.

Whether you're working in a public library, academic institution, school library, or special collection, this template creates a structured workflow for evaluating purchase requests against available budgets, collection gaps, and institutional priorities.

Built for Library Operations

This form captures all the essential information needed for informed decision-making: complete bibliographic details, budget line allocation, policy compliance justification, vendor information, and priority assessment. Conditional logic ensures the right information is collected based on material type—whether you're acquiring print books, eBooks, periodicals, multimedia, or digital resources.

Automate Your Approval Workflow

With Paperform, you can embed this form directly into your library's staff intranet or collection development platform. Connect it to Stepper to automatically route requests to the appropriate department heads or collection development committees based on cost thresholds, then send confirmation emails and update your integrated library system or purchasing database.

Perfect for libraries of all sizes looking to replace email chains and paper forms with a transparent, trackable approval process that keeps your collection development on target and on budget.