International Student Housing Application

Streamline International Student Housing with Paperform

Finding suitable accommodation is one of the most stressful aspects of studying abroad. For universities, student housing providers, and property managers serving international students, the International Student Housing Application template makes the entire process smoother, faster, and more culturally sensitive.

This comprehensive template is specifically designed to capture everything you need from international applicants—from visa documentation and arrival dates to dietary requirements and cultural preferences—all in one beautifully branded form that works across devices and time zones.

Why international student housing needs a better application process

Traditional housing applications often fall short when dealing with international students. PDF forms get lost in email chains, visa documents end up in the wrong format, and crucial details about arrival times or cultural needs slip through the cracks. The result? Stressed students, administrative bottlenecks, and last-minute accommodation scrambles.

Paperform's International Student Housing Application solves these challenges by creating a single, comprehensive intake point that collects verified information, stores documents securely, and routes applications to the right team members automatically.

What makes this template perfect for international student housing

Complete student profiles in one submission
Capture passport information, visa details, emergency contacts, academic program information, and personal preferences without requiring students to fill out multiple forms. Conditional logic shows relevant questions based on visa type, accommodation preferences, or special requirements.

Secure document uploads for visa and identity verification
Students can upload passport copies, visa documents, acceptance letters, and proof of enrollment directly into the form. All files are securely stored and linked to the application, eliminating the need for separate email attachments and document management systems.

Arrival coordination made simple
Collect specific arrival dates, flight information, and airport pickup needs so your team can coordinate check-ins, key handovers, and welcome services seamlessly. This is especially valuable during peak intake periods when dozens of students arrive within days of each other.

Cultural sensitivity and inclusive questions
The template includes thoughtful questions about dietary requirements, prayer space needs, cultural preferences, and roommate compatibility that help you create a welcoming, inclusive environment. This attention to detail can significantly improve student satisfaction and retention.

Payment processing for deposits and fees
Connect your Stripe, PayPal, or Square account to collect application fees, security deposits, or advance rent payments directly through the form. Dynamic pricing calculations can adjust based on room type, lease duration, or additional services selected.

Perfect for universities, student housing providers, and property managers

This template is ideal for:

• University housing offices managing on-campus accommodation for international cohorts
• Purpose-built student accommodation (PBSA) providers serving diverse student populations
• Property managers and letting agencies specializing in student rentals
• Student housing cooperatives offering shared living arrangements
• Short-term accommodation providers offering arrival or temporary housing
• Study abroad program coordinators arranging host family or shared housing

Whether you're managing a 500-bed residence hall or a portfolio of shared flats, this template scales beautifully to match your operation.

Automate your housing workflow with Stepper

Beyond collecting applications, you can use Stepper to turn each submission into a complete workflow. When a new application comes in, automatically:

• Send the application to your housing team for review
• Create a record in your CRM or property management system
• Trigger background or reference checks
• Send conditional approval emails based on visa status or availability
• Schedule follow-up communications and document requests
• Update your inventory management system with room assignments
• Notify cleaning or maintenance teams of upcoming move-ins

These automations mean your team spends less time on admin and more time supporting students during their transition.

Branded, accessible forms that work globally

International students are filling out your form from different countries, devices, and internet connections. Paperform's doc-style editor lets you create a form that reflects your institution's brand while remaining fast, accessible, and mobile-friendly.

Add your university logo, use your brand colors, include welcome videos or virtual tours, and write in a warm, supportive tone that puts nervous students at ease. You can even create versions in multiple languages or use conditional content to show location-specific information.

Secure, compliant, and trusted

When handling sensitive student data—passport numbers, visa information, financial details—security isn't optional. Paperform is SOC 2 Type II compliant with robust data encryption, secure file storage, and GDPR-compliant data handling. You can also set up SSO for your team and control who has access to student information with granular permissions.

Integration with your existing student systems

Paperform connects seamlessly with the tools you already use. Push applications into your student information system, log details in Google Sheets or Airtable, notify your team in Slack, or sync data with property management platforms through native integrations, Zapier, Make, or webhooks.

If you need to send signed housing agreements after acceptance, you can use Papersign to generate contracts from form submissions and collect legally binding eSignatures—keeping the entire process from application to agreement in one connected flow.

Ready to transform your international student housing process?

With Paperform's International Student Housing Application template, you'll reduce admin time, improve the student experience, and ensure nothing falls through the cracks during the critical accommodation process. Customize the template to match your exact requirements, connect your payment processor, set up your automations, and start accepting applications in minutes.

Join over 500,000 teams worldwide who trust Paperform to handle their most important forms and workflows—because international students deserve a housing application process that's as welcoming as the community you're inviting them to join.