Hotel Smart Room Technology Preference Form

Create Your Perfect Smart Room Experience

Modern hotel stays should feel effortlessly personalized. This Hotel Smart Room Technology Preference Form lets guests customize their in-room technology settings before check-in, ensuring every element—from temperature and lighting to entertainment and privacy controls—is exactly how they want it.

Built for hotels offering smart room technology, this template helps you deliver exceptional, personalized guest experiences from the moment they step through the door. Whether you're a boutique hotel, luxury resort, or business-focused property, collecting technology preferences upfront shows you're invested in guest comfort and demonstrates your commitment to modern hospitality standards.

Why hotels love this smart room preference form

Personalization at scale: Let guests set their ideal room environment before arrival, creating memorable first impressions without manual intervention from staff.

Operational efficiency: Reduce front desk queries and service calls by proactively addressing guest preferences, freeing your team to focus on high-touch service moments.

Data-driven insights: Understand which smart features guests value most, informing future technology investments and room upgrade strategies.

Enhanced guest satisfaction: Guests appreciate having control over their environment, particularly frequent travelers who value consistency across stays.

Streamline operations with Paperform

This template goes beyond simple data collection. With Paperform's conditional logic, you can show or hide specific settings based on room type or guest preferences—business travelers might see different options than leisure guests. Use calculations to handle any premium feature charges, and connect payments via Stripe or PayPal if you're offering paid upgrades.

Automate with Stepper (stepper.io): Connect this form to your property management system to automatically update guest profiles, trigger room setup notifications to housekeeping, and send personalized welcome messages with custom access codes. Create workflows that notify engineering teams of specific technical preferences or flag VIP guests for special attention.

Perfect for mobile: Guests complete these forms on their phones while traveling, so the responsive design ensures a seamless experience across all devices.

Who this template is for

This form template is ideal for:

• Hotel Managers rolling out smart room technology and wanting to maximize guest adoption
• Guest Experience Directors looking to differentiate their property with personalized tech experiences
• Operations Managers seeking to reduce service calls and streamline room preparation
• Revenue Managers packaging smart room features into premium room categories

Whether you're managing a single property or a hotel group, this template helps you leverage technology to create experiences that today's guests expect while gathering valuable data to inform your service strategy.