Hotel Linen Supply Order Form

Running a hotel means juggling countless operational details, and linen procurement shouldn't add complexity to your day. Our Hotel Linen Supply Order Form is designed specifically for hospitality managers, procurement teams, and property owners who need a professional, efficient way to order quality linens while managing costs and service add-ons.

This form template makes it simple to specify exactly what your property needs—from thread count preferences and quantity calculations based on room count, to optional laundry service agreements and tiered pricing structures that reward larger commitments. Instead of emailing back-and-forth with suppliers or filling out clunky PDFs, you can submit complete orders that capture every detail your linen supplier needs to fulfill your request accurately.

Built on Paperform, this template gives you full control over branding and layout while handling complex pricing calculations automatically. As guests select different linen qualities, quantities, and service tiers, the form updates totals in real-time so there are no surprises at checkout. You can embed this form directly on your supplier website, share it via email, or use it as part of a broader procurement portal.

For linen suppliers and hospitality vendors, this form integrates seamlessly with your existing systems. Connect submissions to your CRM or inventory management platform, trigger order confirmations via email, and even route large orders for approval using Stepper—your AI-native workflow builder that can automate everything from quote generation to delivery scheduling.

Whether you're outfitting a boutique bed-and-breakfast or managing linen needs across a chain of properties, this template provides the professional foundation you need to streamline orders, reduce errors, and deliver exceptional service to your hospitality clients.