HOA Meeting Lost Property Report

Managing a homeowners association means keeping track of every detail—including items left behind at meetings, events, and community gatherings. This HOA Meeting Lost Property Report template helps board members and residents quickly document missing items, streamline communication, and increase the chances of recovery.

Whether someone left their keys at the annual meeting, misplaced a laptop during a board session, or forgot a jacket at a community event, this form captures all the essential details: community name, meeting date, location, detailed item description, and direct notification to the responsible board member.

Why property management teams and HOA boards choose Paperform:

This template is designed for property managers, HOA board members, and community administrators who need a professional, efficient way to handle lost and found reports. The form collects structured information that makes it easier to match lost items with found items, follow up with residents, and maintain accountability.

Paperform's conditional logic lets you route different types of reports to different board members, while automated email notifications ensure the right person is alerted immediately. You can embed this form directly on your HOA website, share it via email after meetings, or post it in your resident portal.

Need to take it further? Connect this form to Stepper (stepper.io) to automatically log lost items in your property management system, send follow-up reminders to residents, or create tasks for staff to check common areas. You can also sync submissions to Google Sheets or Airtable to maintain a searchable lost and found inventory across your community.

With SOC 2 Type II compliance and customizable branding, this template helps HOAs maintain professionalism and trust while simplifying the administrative work that comes with managing shared spaces and community events.