Hair Salon New Client Consultation Form

Welcome New Clients with a Professional Hair Consultation Form

First impressions matter in the beauty industry. When a new client walks into your salon, you need to gather essential information about their hair history, previous treatments, and style goals—all before the first snip. This Hair Salon New Client Consultation Form gives you everything you need to deliver personalized, safe, and stunning results every single time.

Why Hair Salons Need Digital Consultation Forms

Gone are the days of messy clipboards and illegible handwriting. With Paperform, you can create a beautiful, on-brand consultation form that clients can fill out before their appointment (via email link) or on a tablet in your salon. Every response is instantly saved, searchable, and accessible when your stylist needs it.

This template is specifically designed for hair salons, beauty salons, barbershops, and independent stylists who want to:

• Capture complete hair history and chemical treatment records for safety and reference
• Screen for allergies and sensitivities before applying any products
• Understand style preferences through visual galleries and inspiration photos
• Build a professional client record system from day one
• Save consultation time and focus on the creative work

What This Template Includes

Our hair consultation form covers everything a stylist needs to know:

• Personal & Contact Information – Name, phone, email, and preferred pronouns
• Hair History & Current Condition – Texture, thickness, natural color, previous damage
• Chemical Treatment Record – Color history, relaxers, perms, keratin treatments with dates
• Allergy & Sensitivity Screening – Product allergies, scalp sensitivities, and medical considerations
• Style Preference Gallery – Visual options to help clients articulate their desired look
• Inspiration & Goals – Photo uploads and description fields for reference images
• Maintenance Preferences – Styling routine, heat tool usage, and time commitments

Automate Your Salon Workflows with Stepper

Once a client submits their consultation form, you can use Stepper to automate what happens next. Send a personalized welcome email, add the client to your CRM or booking system, create a stylist briefing document, or trigger reminder SMS messages before their appointment. Stepper connects Paperform to the rest of your salon software stack, so nothing falls through the cracks.

Built for Beauty Professionals Who Care About Details

Whether you're running a high-end salon, a neighborhood barbershop, or a mobile styling business, this template adapts to your brand and your workflow. Customize the questions, add your logo and color palette, and embed it on your website or send it via email or SMS. With conditional logic built in, the form only asks relevant follow-up questions based on previous answers—keeping the experience smooth and professional.

Trusted by beauty professionals worldwide, Paperform makes it easy to replace paper forms with digital experiences that feel personal, look beautiful, and actually get completed. Start building stronger client relationships from the very first consultation.