Gym Facility Rental Application Form

Streamline Your Gym Space Rentals with Paperform

Managing facility rentals for personal trainers doesn't have to mean chasing paperwork, verifying insurance, and coordinating availability across multiple channels. This Gym Facility Rental Application Form is designed specifically for fitness centers, gyms, and wellness facilities that rent space to independent trainers and instructors.

Built for fitness professionals who need efficiency

Whether you run a boutique studio, a full-service gym, or a multi-purpose wellness center, this template handles the complete rental process in one professional form. Personal trainers can submit their details, select available time slots, specify equipment requirements, declare client capacity, and upload mandatory liability insurance—all before hitting submit.

The form automatically calculates rental fees based on hourly rates and session length, giving both you and your renters instant clarity on pricing. Conditional logic ensures trainers only see relevant questions based on their selections, while file upload fields make it simple to collect and store insurance certificates securely.

Payments, scheduling, and workflows—no extra tools needed

With Paperform's native payment integrations, you can collect booking deposits or full rental fees upfront via Stripe, PayPal, or Square. Connect your calendar using scheduling fields to show real-time availability and prevent double bookings.

Need to route approvals through your facility manager or send automated confirmation emails with access codes? Use Stepper to build a no-code workflow that triggers the moment a trainer submits their application—updating your gym management software, notifying staff, and keeping everything organized without manual admin work.

For facilities requiring signed agreements, Papersign lets you automatically generate rental contracts from form submissions and send them for secure eSignature, creating a complete audit trail from application to signed agreement.

Designed for gyms, studios, and wellness centers

This template is ideal for:

• Gym owners renting space to independent personal trainers during off-peak hours
• Wellness centers offering studio space for yoga instructors, Pilates teachers, and group fitness leaders
• CrossFit boxes and functional fitness facilities managing multiple trainer schedules and equipment access
• Rehabilitation and physical therapy clinics leasing space to allied health professionals

Trusted by fitness professionals worldwide, Paperform is SOC2 Type II compliant and gives you full control over branding, pricing logic, and integrations—so your rental form works exactly the way your facility does.