Grant Writer Project Hours Tracker

Track Grant Writing Hours with Precision and Purpose

For nonprofit organizations, tracking grant writing time is essential for accurate cost allocation, understanding true project costs, and demonstrating capacity to funders. This Grant Writer Project Hours Tracker helps your development team log time spent on every phase of the grant process—from initial funder research through multiple revision rounds.

Why detailed grant writing time tracking matters:

Nonprofits often underestimate the true cost of fundraising, making it harder to build sustainable operations. By tracking hours across research, drafting, budget development, and revisions, you gain visibility into where your development team's time actually goes. This data supports more accurate indirect cost calculations, helps justify development staffing needs to your board, and provides documentation for grants that allow recovery of proposal development costs.

Built for the nonprofit grant writing workflow:

This template is structured around the real phases of grant development—not generic "project time" categories. Track hours for funder research and identification, concept paper development, full proposal drafting, budget and financial document preparation, collaboration with program staff, and the often-underestimated revision rounds that happen before submission.

Streamline reporting and capacity planning:

Whether you're a solo grant writer juggling multiple proposals or managing a development team, this form gives you clean data on time investment per grant opportunity. Use Paperform's native integrations to send time logs to your project management tools, trigger approval workflows in Stepper when hours exceed estimates, or compile reports in Airtable or Google Sheets for quarterly board reporting.

Professional, branded, and easy to complete:

Unlike clunky timekeeping systems built for corporate environments, this form captures the specific activities that matter for grant development. It's fast to fill out at the end of each work session, can be customized to match your organization's terminology, and works beautifully on mobile devices for team members logging time on the go.

Trusted by nonprofit professionals managing complex development pipelines, this template helps you understand the true investment behind every grant submission—and make smarter decisions about which opportunities to pursue.