Full-Service Catering Contract & Order Form

Planning a memorable event starts with exceptional catering, but managing quotes, contracts, menu selections and payment schedules across email chains and PDFs can quickly become overwhelming. This Full-Service Catering Contract & Order Form brings your entire catering workflow into one professional, on-brand experience—from initial menu selection through final deposit and service details.

Built for caterers, event planners, restaurants offering catering services, and hospitality professionals, this template replaces messy back-and-forth with a clear, comprehensive form that captures everything you need: guest count, menu preferences, dietary requirements, staffing needs, rental equipment, bar service options and a structured payment schedule. Clients can review pricing in real-time as they build their perfect event package, making decision-making faster and more transparent.

With Paperform's payment integrations (Stripe, PayPal, Square), you can collect deposits, schedule installments or take full payment directly within the form—no separate invoicing needed. Conditional logic shows relevant options based on event type and service level, while calculation fields automatically update totals as clients add menu items, staff hours or equipment rentals.

Once submitted, this catering contract can connect seamlessly with your operations stack. Use Stepper (stepper.io) to automate your post-submission workflow: send confirmations and invoices, update your event calendar, notify your kitchen and service teams, create task lists for setup and breakdown, and trigger reminders for balance payments—all without manual data entry.

Need a legally binding signature on your catering agreement? With Papersign (papersign.com), you can turn each submission into a formal contract complete with terms, conditions and eSignature capture, keeping everything connected for a complete audit trail from quote to service delivery.

Whether you're catering intimate dinners, corporate events, weddings or large-scale celebrations, Paperform gives you a client experience that reflects the quality of your service—professional, flexible and completely customizable to match your brand.