Food Service Vendor Qualification Form

Streamline Your Food Service Vendor Onboarding with Paperform

Finding reliable food service suppliers is critical for restaurants, catering companies, hotels, and food service operations. But ensuring every vendor meets your food safety standards, allergen protocols, and delivery requirements can be a time-consuming paper chase.

This Food Service Vendor Qualification Form brings structure and compliance to your supplier onboarding process. Built specifically for hospitality and food service businesses, it captures everything from HACCP certification and allergen handling procedures to delivery schedules and food safety audit readiness—all in one professional, easy-to-complete form.

Why Paperform for Vendor Qualification?

With Paperform's flexible form builder, you can customize questions to match your specific compliance requirements, add conditional logic to show relevant fields based on vendor type, and integrate directly with your procurement or supplier management systems. Forms look professional and on-brand, helping you make a strong impression on potential partners.

Once a vendor submits their information, you can use Stepper (stepper.io) to automate your approval workflow—route submissions to your operations manager for review, trigger compliance checks, send welcome emails to approved vendors, and update your supplier database automatically. And with Papersign (papersign.com), you can turn approved applications into supplier agreements that get signed electronically, keeping your entire vendor onboarding process paperless and audit-ready.

Whether you're a restaurant group, catering company, hotel chain, or institutional food service provider, this template gives you a single source of truth for supplier qualifications, helping you maintain food safety standards and build relationships with vendors who meet your operational needs.