Film and Photography Permit Application

Streamline Your Film and Photography Permit Applications

Whether you're a filmmaker, production company, photographer, or content creator, securing permits for public space shoots shouldn't slow down your creative process. This Film and Photography Permit Application template makes it simple to apply for location permits while ensuring all municipal requirements are met.

Why use Paperform for permit applications?

Public agencies, park districts, tourism boards, and municipal offices can replace clunky PDF applications with a modern, mobile-friendly form that collects everything needed in one submission. Applicants get a smooth experience, while administrators receive structured data ready for review and approval.

Key benefits include:

• Conditional logic that adjusts questions based on project type, crew size, and equipment needs
• Built-in payment processing for application fees, insurance deposits, and restoration bonds via Stripe, PayPal, or Square
• File uploads for liability insurance certificates, site plans, and supporting documentation
• Automatic notifications that route applications to the right department or reviewer
• Professional branding that matches your municipality or agency's visual identity

Perfect for production teams and municipal agencies

This template is built for:

• Film commissions managing location permits across cities, counties, and regions
• Parks and recreation departments processing photography and videography permits
• Tourism boards supporting local productions and content creators
• Event coordinators handling commercial filming requests
• Production companies that need a simple way to submit multiple permit applications

The form captures critical details including shoot dates, location specifics, crew size, equipment lists (drones, lighting rigs, vehicles), parking needs, noise considerations, and public safety plans—everything permitting offices need to evaluate applications quickly.

Automate workflows with Stepper

Once a permit application is submitted, you can use Stepper to automatically route approvals, send follow-up emails, update internal spreadsheets or project management tools, and trigger payment confirmation workflows. For example:

• Send applications to different reviewers based on location or production scale
• Automatically request missing documents or insurance certificates
• Update applicants on approval status via email or SMS
• Sync approved permits to Google Calendar or scheduling systems
• Generate permit numbers and confirmation documents

Collect deposits and fees seamlessly

The built-in restoration deposit payment field ensures production teams pay required bonds upfront, while application fees can be configured as fixed amounts or calculated based on crew size, shoot duration, or equipment type. Paperform's calculation engine handles complex pricing automatically, and all transactions are secure and PCI-compliant.

Add eSignatures for formal agreements

Need applicants to sign terms and conditions, indemnification clauses, or location use agreements? Use Papersign to turn approved applications into legally binding contracts. Applicants receive a professional eSignature request linked to their original submission, creating a complete audit trail from application through final approval.

Trusted by agencies and production teams

With SOC 2 Type II compliance, GDPR readiness, and robust security controls, Paperform meets the standards public agencies and professional production companies expect. Role-based permissions let teams collaborate safely, while data residency controls keep sensitive information exactly where it needs to be.

Whether you're managing a high-volume film commission or processing occasional photography permits, this template gives you a professional, efficient solution that works on any device and integrates with the tools you already use.

Get started today and replace outdated permit PDFs with a modern application system that saves time for applicants and administrators alike.