Export Documentation Service Direct Debit Mandate

Simplify Export Documentation Payments with Automated Direct Debit

Managing export documentation shouldn't mean chasing invoices every month. This Export Documentation Service Direct Debit Mandate template lets freight forwarders, customs brokers, and export documentation specialists set up automated recurring billing based on shipment volumes—so you can focus on moving goods, not processing payments.

Whether you're handling certificate of origin processing, customs broker coordination, or full export compliance services, this template captures all the details you need: company information, shipment volume tiers, service selections, and secure bank account authorisation—all in one professional form that matches your brand.

Built for export and logistics professionals

This form is designed specifically for businesses in international trade: freight forwarders, customs brokers, trade compliance consultants, and export documentation providers. It's perfect for setting up volume-based pricing agreements where monthly fees adjust automatically based on the number of shipments processed, certificates issued, or customs entries filed.

The form captures everything from basic company and contact details to specific service requirements like certificate of origin types, customs broker preferences, HS code assistance, and compliance documentation needs. Conditional logic ensures clients only see relevant questions based on their service selections, making the experience smooth and professional.

Automate billing with Paperform and Stepper

Once a client submits their direct debit mandate, you can use Stepper (stepper.io) to automate the entire onboarding workflow: send the mandate details to your accounting system, create a new client record in your CRM, notify your customs broker team, and set up recurring billing schedules in Stripe or your payment processor—all without touching a spreadsheet.

Paperform's calculation fields can even preview monthly costs based on selected volume tiers and service add-ons, so clients know exactly what to expect before they authorise payment. With Papersign (papersign.com), you can follow up with formal service agreements or customs broker authorisation forms that require legally binding eSignatures, keeping your entire export documentation workflow connected and compliant.

Secure, compliant, and ready to scale

International trade requires trust and precision. Paperform is SOC 2 Type II certified and GDPR compliant, giving you and your clients confidence that sensitive banking and business information is handled securely. As your export business grows across multiple regions or service lines, you can duplicate and customise this template for different markets, languages, or pricing structures—all managed from one central platform.

Whether you're processing five shipments a month or five hundred, this template helps you deliver a professional, efficient experience that keeps cash flow predictable and clients happy. Get started with Paperform today and turn export documentation complexity into streamlined automation.