Event Catering Price Calculator

Planning an event and need to understand catering costs? This event catering price calculator helps you get instant, transparent pricing for your next corporate event, wedding, party, or gathering.

Whether you're a professional event planner coordinating multiple events, a corporate office manager organizing company functions, or someone planning a personal celebration, getting accurate catering estimates shouldn't require endless back-and-forth emails. This calculator streamlines the entire pricing process, letting you adjust guest counts, explore menu options, account for dietary restrictions, and factor in service staff and equipment rentals—all in one place.

Perfect for caterers, event planners, restaurants, and hospitality businesses, this template allows you to present professional, itemized quotes that build client trust and speed up decision-making. The built-in calculation engine handles complex pricing logic, automatically adjusting totals based on guest tiers, meal complexity, service levels, and equipment needs.

With Paperform's payment integrations, you can convert estimates into bookings instantly by collecting deposits or full payments right within the same form. Add your branding, adjust pricing variables to match your menu, and embed the calculator directly on your website for 24/7 lead generation.

Need to streamline what happens after someone submits? Connect this form to Stepper to automatically generate detailed proposals, send follow-up emails, update your CRM, and trigger calendar holds—turning every quote request into a smooth, automated workflow that keeps your team organized and clients impressed.