Escape Room Design Consultation Accommodation Request Form

Create Accessible Escape Room Experiences with Paperform

Escape rooms thrive on immersive storytelling and challenging puzzles, but too often, accessibility barriers prevent talented players from fully participating. This escape room design consultation accommodation request form helps entertainment venues, game designers, and experience creators gather detailed information about participant needs—ensuring every puzzle, clue, and challenge can be adapted without losing its magic.

Whether you're running a commercial escape room venue, designing theatrical experiences, or creating team-building challenges, this template streamlines the accommodation request process. Participants can describe their specific accessibility needs, rate puzzle types by difficulty, and suggest modifications that would enhance their experience. The form covers physical accessibility (mobility, dexterity, stamina), sensory considerations (vision, hearing, touch), cognitive factors (processing time, memory, communication), and environmental sensitivities.

Built for the Entertainment and Experience Design Industries

This form is purpose-built for escape room operators, experience designers, event coordinators, and accessibility consultants working in the entertainment sector. It helps you collect actionable information before design begins or participant arrival, giving your team time to implement thoughtful accommodations—from alternate puzzle pathways and assistive technology integration to environmental adjustments and modified time limits.

With conditional logic built in, the form adapts based on responses, showing relevant follow-up questions only when needed. Once submitted, you can use Stepper to automatically route accommodation requests to your design team, trigger consultation bookings, update your CRM, or create task lists in project management tools—keeping your entire team aligned on inclusive design priorities.

Why Paperform for Accessibility Accommodations

Paperform itself is designed with accessibility in mind, meeting WCAG standards and offering clean, readable layouts that work seamlessly with screen readers and assistive technology. You can embed this form directly on your booking page, share it as a standalone link, or include it as part of pre-event communications.

For teams managing multiple venues or client projects, Agency+ features let you clone and customize this template for different escape room themes or locations, while maintaining consistent accommodation standards. All submissions are stored securely with SOC 2 Type II compliance, protecting sensitive participant information.

Transform your escape room design process and ensure every puzzle is solvable by every player—because the best challenges are the ones everyone can attempt.