Emergency Housing Placement Application for Domestic Violence Survivors

Emergency Housing Placement Application for Domestic Violence Survivors

When someone is fleeing domestic violence, every moment counts—and so does every detail. Finding safe housing quickly can be the difference between stability and crisis, yet traditional rental applications weren't built for survivors who need confidentiality, flexibility and trauma-informed support.

This Emergency Housing Placement Application is designed specifically for domestic violence shelters, transitional housing programs, nonprofits and housing authorities that serve survivors seeking safety. It combines the practical requirements of housing placement with the sensitivity and security survivors need during one of the most vulnerable times in their lives.

Why this template matters for survivor services

Domestic violence survivors face unique barriers when applying for housing. They may not have traditional references, may need to keep their location confidential, and often require immediate placement with minimal red tape. This form addresses those realities by:

• Prioritizing confidentiality: Secure fields for alternate contact methods, safe communication preferences and case worker coordination ensure survivors' information never falls into the wrong hands.
• Integrating safety planning: Rather than treating safety as an afterthought, the form collects critical information about protection orders, emergency contacts and specific safety needs as part of the placement process.
• Reducing administrative burden: Conditional logic shows only relevant questions, streamlining the process for survivors who may be filling this out during a crisis or on a borrowed device.
• Enabling rapid response: All information is captured in one secure submission, allowing housing coordinators to assess eligibility, arrange placement and coordinate services without back-and-forth emails or phone calls that could compromise safety.

Built for shelters, transitional housing programs and advocacy organizations

This form is ideal for:

• Domestic violence shelters managing emergency bed placement and intake.
• Transitional housing programs offering medium-term housing with wraparound services.
• Nonprofit housing organizations serving survivors with dedicated units or vouchers.
• Local housing authorities administering emergency housing assistance or priority placement programs.
• Victim advocacy organizations coordinating safe housing referrals and case management.

Whether you're a small shelter handling a few placements each month or a larger nonprofit coordinating housing across multiple sites, this template gives you the structure to process applications quickly, securely and compassionately.

What makes this form different

Unlike generic rental applications, this template is built around the real needs of survivors and the organizations that serve them:

• Safe contact and communication: Fields for alternate phone numbers, email addresses and preferred contact times ensure you can reach applicants without putting them at risk. Case worker coordination fields allow advocates to assist with the application while maintaining appropriate boundaries.
• Housing and safety needs assessment: The form captures household composition, accessibility requirements, pet accommodations and specific safety concerns (such as location preferences to avoid an abuser) so you can make the best placement match from the start.
• Protection order and legal documentation: Survivors can indicate whether they have protection orders, pending legal cases or other documentation that may support their application or inform safety planning.
• Income and assistance information: Flexible fields for employment, benefits and financial assistance recognize that many survivors are in transition and may not have traditional income documentation.
• Emergency and support contacts: Separate sections for emergency contacts and support network contacts allow survivors to designate who should (and shouldn't) be contacted in various scenarios.

Every question is designed to balance the need for thorough information with the urgency and sensitivity of the situation.

How Paperform supports trauma-informed housing placement

Paperform makes it easy to create forms that feel safe, look professional and work seamlessly with your existing tools.

The doc-style editor lets you write clear, compassionate instructions and explanations inline with each question, so survivors understand why you're asking for information and how it will be used. You can add reassuring language about confidentiality, embed videos from your staff introducing the program, or include images that make the form feel warm and welcoming rather than bureaucratic.

Conditional logic ensures survivors only see questions relevant to their situation—if they don't have children, they won't be asked about school districts; if they don't have a protection order, they won't need to provide court information. This keeps the form as short and focused as possible during an already stressful time.

Because this form deals with highly sensitive information, security and compliance are critical. Paperform is SOC 2 Type II compliant, with encryption in transit and at rest, role-based access controls and data residency options to meet local requirements. Submissions are stored securely and can be routed only to authorized staff via email, CRM integrations or case management systems.

For organizations managing multiple housing sites or partner agencies, Paperform's Agency+ plan lets you deploy this form across different programs while maintaining centralized oversight, reporting and branding.

Automate workflows and coordinate care with Stepper

Housing placement doesn't end when someone clicks "Submit." That's where Stepper (stepper.io), Paperform's AI-native workflow builder, becomes essential.

When a survivor submits an application, Stepper can automatically:

• Route applications to the right team: Based on household size, location preferences or program eligibility, send the submission to the appropriate housing coordinator or case manager.
• Trigger safety checks: Notify your safety planning team if a survivor indicates active threats, no safe contact method or urgent placement needs.
• Coordinate with partner agencies: Send referral information to legal aid, counseling services or financial assistance programs based on the applicant's indicated needs.
• Update your case management system: Push application data into Salesforce, Apricot, ETO or other nonprofit CRM platforms so everything stays in sync.
• Schedule follow-up and check-ins: Automatically create tasks for housing coordinators to follow up within 24 hours, schedule orientation appointments or send welcome information once placement is confirmed.

Stepper ensures that every application moves through your process consistently and quickly, with no survivors falling through the cracks because of manual handoffs or forgotten follow-ups.

Real impact for survivors and the organizations that serve them

For survivors, this form means:

• Faster access to safety: Apply anytime, from anywhere, without waiting for office hours or navigating phone trees.
• More control over their information: Choose how and when they can be contacted, and trust that their information is protected.
• Less repetition: Share their story and needs once, rather than explaining their situation to multiple staff members or filling out redundant paperwork.

For housing programs and shelters, this form means:

• Streamlined intake: All the information you need to assess eligibility and make a placement decision in one secure submission.
• Better matching: Detailed safety and household information helps you place survivors in housing that meets their specific needs from day one.
• Audit-ready records: Structured data makes it easier to report on placements, track outcomes and demonstrate impact to funders.
• More time for direct service: Less time on paperwork means more time for case management, advocacy and support.

Who this template serves

This form is ideal for:

• Domestic violence shelters providing emergency and transitional housing.
• Housing authorities administering emergency placement or priority housing vouchers for survivors.
• Nonprofit housing providers with dedicated units or programs for survivors.
• Victim services organizations coordinating safe housing referrals across a network of providers.
• Faith-based and community organizations offering temporary or long-term housing support.
• Legal advocacy groups helping survivors secure housing as part of holistic safety planning.

Whether you're a small grassroots shelter or a larger nonprofit managing multiple housing sites, this template gives you the foundation to process applications quickly, compassionately and securely.

Get started in minutes

With Paperform's 30,000+ designer templates and no-code platform, you can launch this emergency housing application in minutes. Customize the questions to match your program's eligibility criteria, add your branding and intake language, and connect it to your existing case management tools with native integrations or Stepper workflows. Your team can start receiving secure, structured applications immediately—giving survivors one less barrier between crisis and safety.

Trusted by nonprofits and service organizations worldwide, Paperform is SOC 2 Type II and GDPR compliant, ensuring the data you collect is protected to the highest standards. While Paperform is not HIPAA compliant, it provides robust security features suitable for sensitive housing and social service applications.