Election Judge Registration Form

Efficient Election Judge Registration for Fair and Transparent Elections

Election administration requires careful coordination of polling place staff, and this Election Judge Registration Form helps election officials recruit, screen, and onboard qualified election judges while maintaining political party balance at each voting location.

Whether you're managing a county clerk's office, board of elections, or municipal election department, this template streamlines the process of building your election judge roster with complete training documentation and clear compensation acknowledgment.

Why Use Paperform for Election Judge Registration?

Election officials need forms that are professional, accessible, and secure—and Paperform delivers all three. This template provides a structured approach to collecting judge applications while automatically tracking key information like party affiliation, availability, and training status.

With conditional logic built in, the form adapts based on responses. For example, judges with previous experience can skip redundant questions, while first-time applicants receive additional information about training requirements. The form automatically calculates availability across multiple election dates, making it easy to schedule sufficient coverage.

Paperform's clean, accessible design ensures that community members of all ages and technical abilities can complete the registration smoothly—critical when recruiting a diverse pool of election judges that represents your community.

Features That Matter for Election Administration

Political Party Balance Tracking: The form captures party affiliation (or independent/unaffiliated status) to help you maintain the legally required balance of political representation at each polling location. This information can be exported directly to your scheduling system or spreadsheet for easy assignment.

Training Certification Management: Track which applicants have completed required election judge training, when they were certified, and when recertification is due. The form can collect training completion dates and certificate numbers for your records.

Flexible Availability Collection: Let applicants indicate their availability for primary elections, general elections, special elections, and early voting periods. The structured format makes it easy to match judges to locations based on their schedule.

Pay Rate Acknowledgment: Include clear compensation information and collect electronic acknowledgment that applicants understand the pay rate, hours, and payment schedule. This reduces confusion and sets proper expectations from the start.

Experience Level Screening: Automatically identify experienced judges who can serve as chief judges or judges-in-charge versus those who need to be paired with experienced staff. This helps you build balanced, effective teams at each polling place.

Automate Your Election Judge Workflow with Stepper

Once someone submits their election judge application, you need to verify their eligibility, schedule training, assign them to a polling location, and keep them updated. Stepper automates these follow-up steps without requiring IT support.

When a new judge registers, Stepper can automatically:

• Send a confirmation email with training dates and locations
• Add the applicant to your election judge database or spreadsheet
• Route applications to the appropriate supervisor based on precinct or district
• Schedule reminder emails before training sessions or election dates
• Update applicants on their assignment status as polling locations are finalized
• Trigger different workflows for experienced versus first-time judges

This automation means your small election administration team can focus on logistics and voter service rather than manual data entry and follow-up emails.

Who Benefits from This Template?

This form template is designed for:

• County clerks and election officials managing polling place staff recruitment
• Boards of elections coordinating election judge programs across multiple jurisdictions
• Municipal election departments recruiting judges for local elections
• Voter services coordinators building diverse, balanced teams of election workers
• Election training coordinators tracking certification and onboarding requirements

Built for Accessibility and Compliance

Election administration operates under strict legal requirements around transparency, political balance, and accessibility. Paperform is SOC 2 Type II certified with robust security and data handling practices, giving you confidence that sensitive applicant information is protected.

The form template follows accessibility best practices, ensuring that community members with disabilities can navigate and complete the registration process. You can also embed this form directly on your official election website or share it via email and social media to reach the widest possible pool of potential judges.

All submissions are stored securely in your Paperform account, with options to export to Excel, Google Sheets, or integrate with your existing election management system through Stepper, Zapier, or webhooks.

Get Started in Minutes

This template is ready to use right away, with all the essential fields pre-configured. You can customize questions, add your county or municipality's logo, adjust the color scheme to match your official branding, and include specific training dates or requirements unique to your jurisdiction.

Whether you're recruiting for a small municipal election or coordinating hundreds of judges across a large county, this template scales to meet your needs while maintaining a professional, trustworthy experience for every applicant.

Trusted by election officials across the country, Paperform helps ensure that every election has the qualified, balanced staff it needs to run smoothly and serve voters effectively.