Datacenter Cooling & Power Capacity Request Form

Streamline Your Datacenter Infrastructure Requests

Managing datacenter cooling and power capacity doesn't have to mean endless email threads and scattered spreadsheets. This Datacenter Cooling & Power Capacity Request Form template helps IT teams, infrastructure engineers, and facilities managers submit detailed, standardized requests for power and cooling resources—complete with BTU calculations, redundancy requirements, and UPS specifications—all in one professional, easy-to-use form.

Why This Template Works for IT Infrastructure Teams

Whether you're deploying new server racks, expanding existing infrastructure, or planning a major migration, accurate power and cooling calculations are mission-critical. This template guides requesters through every technical detail needed for proper capacity planning:

• Automated BTU and power calculations that update in real-time as users enter equipment specifications
• Redundancy tier selection (N, N+1, 2N) with conditional logic to capture the right technical requirements
• UPS specifications including runtime requirements, voltage needs, and failover preferences
• Installation timeline coordination to align with change management windows and business continuity needs

By standardizing these requests, infrastructure teams can eliminate back-and-forth clarification emails, reduce planning errors, and accelerate deployment timelines.

Built for Data Centers, Server Rooms & Edge Deployments

This form template serves IT professionals across multiple infrastructure scenarios:

Facilities Managers use it to track incoming capacity requests, prioritize installations, and maintain accurate load documentation for compliance and safety audits.

IT Infrastructure Engineers submit detailed technical specifications without needing to create custom request documents for every deployment, ensuring nothing gets missed.

Systems Administrators can request power and cooling for new equipment rollouts, knowing the form captures everything the facilities team needs to evaluate feasibility and schedule work.

Data Center Operators benefit from structured intake that includes environmental requirements, cable management needs, and physical space considerations alongside power specs.

How Paperform Makes Infrastructure Requests Smarter

Unlike static PDFs or generic ticketing systems, Paperform's calculation engine lets you build live BTU and kilowatt calculations directly into the form. As users enter server quantities, TDP ratings, and density requirements, the form automatically calculates total heat output and power draw—giving both requesters and reviewers instant visibility into capacity impact.

Conditional logic ensures the form adapts to each request type. Need redundant power? The form expands to capture dual feed requirements. Planning a high-density deployment? Additional cooling specifications appear automatically. This intelligence keeps forms concise for simple requests while capturing every detail for complex installations.

Once submitted, Stepper workflows (stepper.io) can route requests to the right stakeholders based on power load thresholds, trigger capacity planning reviews, update your CMDB or asset management system, and send installation confirmations—all without manual handoffs.

Integrate with Your Infrastructure Stack

Paperform connects seamlessly with the tools IT teams already rely on:

• ServiceNow, Jira Service Management, or Freshservice to create linked infrastructure tickets
• Slack or Microsoft Teams for instant notifications to facilities and engineering channels
• Google Sheets or Airtable to maintain a centralized capacity planning log
• Email and calendaring tools to coordinate installation windows and change approvals

For teams managing multiple sites or clients, Agency+ features let you duplicate this template across different datacenters while maintaining consistent request standards.

Security & Compliance You Can Trust

Infrastructure requests often include sensitive details about business-critical systems. Paperform is SOC 2 Type II compliant with role-based access controls, data residency options, and SSO support, ensuring your capacity planning data stays secure and audit-ready. Every submission is encrypted, logged, and accessible only to authorized team members.

Who This Template Is For

This form is designed for:

• IT Infrastructure & Operations Teams managing server deployments, rack installations, and capacity planning
• Facilities & Data Center Managers coordinating power, cooling, and physical space across multiple sites
• IT Service Desks that need structured intake for infrastructure provisioning requests
• Managed Service Providers handling infrastructure for multiple clients with varying requirements
• Systems Engineers planning migrations, upgrades, or new environment builds

Whether you're running a hyperscale datacenter, managing edge computing locations, or operating a single enterprise server room, this template brings structure and speed to your capacity request process—so your team can focus on keeping critical infrastructure online instead of chasing down missing details.

Get started in minutes: Customize the form to match your naming conventions, approval thresholds, and SLA requirements, then embed it in your IT portal or share it directly with stakeholders. With Paperform, you're not just collecting requests—you're building a smarter, more automated infrastructure operations workflow.