CSA Pickup Day Checklist

Running a successful CSA pickup day requires careful coordination across multiple tasks—from packing fresh harvest boxes to setting up distribution sites and processing payments. This CSA Pickup Day Checklist helps farm managers, coordinators, and volunteers stay organized and ensure every member receives their share on time.

Whether you're managing a small farm share program or coordinating multiple pickup locations, this template covers the essential workflows for a smooth pickup day. Track harvest box packing progress, confirm member communications are sent, verify distribution site readiness, and log payment processing—all in one central checklist.

Perfect for farmers, CSA coordinators, urban agriculture programs, and food hub managers, this template helps reduce missed tasks, improve member satisfaction, and create accountability across your team. Use it weekly or seasonally to maintain consistency and quality in your farm share operations.

With Paperform, you can customize this checklist to match your CSA's unique needs—add conditional logic to show different tasks based on pickup location, embed photos of properly packed boxes, or integrate with tools like Slack or email to notify your team when critical tasks are completed. You can also use Stepper to automate follow-up workflows, such as sending pickup reminders to members or generating packing reports for your farm crew.

This template brings structure to the organized chaos of pickup day, helping you deliver fresh, local produce with confidence and care.