CrossFit Gym Emergency Contact & Health Information Form

CrossFit training is intense, demanding, and incredibly rewarding—but safety always comes first. Whether you're managing a box with 50 members or 500, having accurate emergency contact and health information on file for every athlete is non-negotiable. This CrossFit Gym Emergency Contact & Health Information Form gives you everything you need to keep your members safe while personalizing their training experience.

Built specifically for CrossFit gyms, affiliate owners, and coaches, this template goes beyond basic emergency contacts. It captures lifting experience levels, previous injuries, heart rate monitoring preferences, and scaled workout options—all the details that help you program safely and respond quickly in a crisis.

Why CrossFit gyms need specialized emergency forms

CrossFit workouts push athletes to their limits. Unlike traditional gym memberships, your members are lifting heavy, moving fast, and working at high intensity under your coaching. That means you need to know:

• Who to call if something goes wrong during a WOD
• Medical conditions that could affect performance or safety
• Injury history that influences scaling decisions
• Experience levels to ensure appropriate programming and supervision

This form collects all of that in one clean, professional intake experience that members can complete on their phone before their first class.

What makes this template work for boxes

This template includes fields for emergency contact details, physician information, current medications, known allergies, and specific CrossFit-relevant questions like lifting experience (beginner, intermediate, advanced), previous injuries, whether they use a heart rate monitor, and their preferred workout scaling options (Rx, scaled, or coach's recommendation).

Everything is organized into logical sections with conditional logic—so if someone indicates a previous injury, you can ask follow-up questions. If they're new to lifting, you can flag them for extra coaching attention.

Because it's built on Paperform, the form is fully brandable. Add your box's logo, use your colors, embed it on your website, or send it as a standalone link during onboarding. Members get a smooth, mobile-friendly experience, and you get structured data that flows straight into your CRM, Google Sheets, or coach dashboard.

Automate onboarding and protect your business

Use Stepper to automate what happens after submission. Route new member info to your head coach, trigger a welcome email sequence, create a profile in your management software, or send a liability waiver via Papersign for eSignature—keeping your membership process tight, legal, and efficient.

This form isn't just about compliance; it's about building trust with your athletes and creating a culture of safety that lets everyone train harder, knowing their box has their back.

Trusted by CrossFit gyms, functional fitness studios, and strength training facilities, this template helps you onboard safely, coach smarter, and protect your business every step of the way.