Coworking Space Technology Equipment Request Form

Managing technology equipment in a coworking space requires more than just tracking who borrowed what. Between member tier access levels, device compatibility requirements, security protocols, and usage tracking, you need a system that keeps everything organized and compliant—without creating friction for your members.

This Coworking Space Technology Equipment Request Form gives workspace operators a streamlined way to handle equipment loans while maintaining security standards and proper asset management. Members can request projectors, monitors, adapters, charging cables, webcams, microphones, and other tech essentials through a single form that automatically checks their membership tier, verifies compatibility needs, and captures security acknowledgments.

Built for coworking operators, shared workspace managers, and community teams who need to balance member experience with equipment accountability, this Paperform template includes conditional logic that shows relevant equipment based on membership level, collects necessary technical specifications, and documents usage terms in one place.

Because the form syncs with your workspace management tools through Stepper, you can automatically log equipment checkouts in your inventory system, send pickup reminders to members, notify staff when equipment is overdue, and track usage patterns across your community—all without manual spreadsheet updates.

For spaces that require signed equipment agreements or damage waivers, you can connect this form to Papersign to send formal loan agreements for eSignature, creating a complete audit trail from request through return.

Whether you're managing a boutique coworking space or a multi-location workspace network, this template helps you provide excellent member service while protecting your technology assets and maintaining clear equipment policies.