Coworking Space Office Supply Request Form

Managing office supplies in a coworking space requires balancing individual member needs with shared resources and sustainability goals. This Coworking Space Office Supply Request Form gives workspace managers a streamlined system to collect supply requests, allocate budgets per workspace, and track sustainable purchasing preferences—all in one professional form.

Whether you're managing a small collaborative workspace or a multi-floor coworking hub, this template helps you maintain adequate inventory, control costs, and make eco-conscious purchasing decisions that align with your community values.

Why coworking spaces need a dedicated supply request form

Unlike traditional offices, coworking spaces serve diverse members with varying needs—from hot-deskers requiring basic stationery to dedicated office teams needing specialized equipment. A structured request form ensures fair resource distribution, prevents over-ordering, helps track budget per workspace, and creates accountability around shared resources.

How Paperform makes supply management effortless

Built on Paperform's flexible platform, this template goes beyond simple data collection. Use conditional logic to show different supply categories based on membership type, set up calculation fields to track budget allocation automatically, and customize the form to match your space's branding. Submissions can flow directly into your inventory management system via integrations with Google Sheets, Airtable, or project management tools like Asana and Trello.

For coworking operators managing multiple locations or complex approval workflows, connect this form to Stepper (stepper.io) to automatically route requests based on budget thresholds, notify procurement teams, and update inventory tracking spreadsheets—no manual work required.

Perfect for community-focused workspaces

This template is ideal for coworking space managers, community managers, operations coordinators, and workspace administrators who want to balance member satisfaction with cost control and sustainability. The built-in sustainable purchasing preferences help you stock eco-friendly options that resonate with today's conscious professionals, while budget tracking features keep expenses predictable and transparent.