Coworking Space Member Data Access Request Form

Streamline Member Data Access Requests for Your Coworking Space

Managing a coworking space means handling sensitive member information daily—from access logs and billing records to meeting room bookings and amenity usage. When members request their personal data (as is their right under GDPR, CCPA, and similar regulations), you need a professional, organized way to capture and process these requests.

This Coworking Space Member Data Access Request Form gives you a structured system for handling subject access requests (SARs) while maintaining compliance and providing excellent member service. Instead of fielding requests via scattered emails or verbal conversations, this template creates a clear audit trail and ensures you collect all the information needed to fulfill requests accurately.

Built for Coworking Operators and Property Managers

Whether you manage a single location or a network of coworking spaces, this form helps you:

• Capture specific data requests including access logs, billing history, meeting room usage, and amenity tracking
• Verify member identity before releasing sensitive information
• Track request details for compliance reporting and response timelines
• Streamline fulfillment by collecting all necessary information upfront

The form uses conditional logic to show relevant follow-up questions based on the type of data requested, making it easy for members to specify exactly what they need while keeping the experience clean and focused.

Automate Your Data Request Workflow

Once a member submits their request, you can use Stepper to automatically route the request to your operations team, create a task in your project management tool, send confirmation emails with expected timelines, and even log the request in your compliance tracking system. This ensures every data access request is handled within the required legal timeframes (typically 30 days) without manual follow-up.

For coworking spaces using member management platforms like Nexudus, OfficeRnD, or Cobot, Paperform integrates seamlessly to pull member information and push request details back into your system—keeping everything synchronized and audit-ready.

Professional, Compliant, and Member-Friendly

This template balances legal compliance with member experience. The form clearly explains what data is available, how long fulfillment will take, and what verification steps are required—building trust while protecting sensitive information. Your members get transparency and control over their data, and you get a defensible process that satisfies regulatory requirements.

Perfect for coworking spaces, shared office providers, business centers, and flexible workspace operators who want to professionalize their data governance and member service operations.