Coworking Space Facility Issue Report

Running a coworking space means managing dozens of daily touchpoints—from WiFi dropouts to temperature complaints to broken equipment. When issues aren't reported clearly or routed to the right person, member satisfaction drops and small problems turn into big headaches.

This Coworking Space Facility Issue Report template gives your members a fast, professional way to flag problems while giving your operations team the structured data they need to respond quickly. Members select their location, describe the issue category (connectivity, HVAC, equipment, cleanliness or safety), and provide details—all in under two minutes.

Built for coworking spaces, flex offices, shared workspaces and business centers, this form uses conditional logic to collect exactly the right information based on issue type. WiFi problems? The form asks for device type and location. HVAC concern? It captures whether it's too hot, too cold or not working. Equipment malfunction? Members can specify what's broken and how urgent it is.

Once submitted, you can use Stepper (stepper.io) to automatically route issues to the right team member or service provider, create tickets in your project management tool, send Slack notifications, and even trigger follow-up workflows to ensure nothing falls through the cracks. That means faster resolution times, better member experience, and a clear audit trail for recurring problems.

Paperform's flexible design means you can match the form to your brand, embed it on your member portal, link it from QR codes around your space, or send it directly to members via email. With built-in reporting, you can spot trends—like recurring WiFi dead zones or consistent HVAC complaints in certain rooms—and prioritize maintenance and upgrades based on real data.

Whether you're managing a single location or a network of coworking spaces, this template helps you stay on top of facility issues, keep members happy, and run a tighter operation without adding admin overhead.