Country Club Guest Registration Form

Welcome Guests with Professional Country Club Registration

Running a country club means maintaining high standards while providing exceptional hospitality. This Country Club Guest Registration Form template helps you welcome visitors professionally while ensuring they understand and accept club policies, dress codes, and facility rules before accessing member amenities.

Perfect for Country Clubs, Golf Clubs & Private Member Facilities

Whether you're managing a golf and country club, yacht club, tennis club, or exclusive social club, this template streamlines your guest check-in process. It captures essential visitor information, verifies member sponsorship, and ensures all guests acknowledge important policies before enjoying temporary privileges.

The form includes sections for guest contact details, emergency information, member sponsor verification, dress code acknowledgment, facility-specific rules acceptance, and liability waivers—everything you need to maintain club standards while providing a smooth arrival experience.

Automate Your Visitor Management Workflow

With Paperform's conditional logic, you can customize the experience based on guest type, facilities they'll access, or duration of visit. Automatically route notifications to the sponsoring member, front desk staff, or facility managers when new guests register.

Take it further with Stepper to automate your entire guest management workflow. When someone submits a registration, automatically send welcome emails with facility maps and amenity hours, notify security or gate staff, create temporary access cards, and schedule follow-up satisfaction surveys. You can even sync guest data with your club management system or CRM to track visitor frequency and member referrals.

Security, Compliance & Brand Experience

Country clubs need to balance warm hospitality with proper security protocols. This template helps you collect necessary information for insurance purposes, verify member sponsorship, and ensure all guests accept liability terms—protecting both your club and your members.

Paperform is SOC 2 Type II compliant with robust security features, so you can confidently collect guest information knowing it's protected. Customize the form's design to match your club's brand with your logo, colors, and imagery, creating a premium first impression that reflects your establishment's standards.

Whether guests complete the form before arrival via email link or check in at your reception desk on a tablet, Paperform makes country club visitor management effortless, secure, and on-brand.