Bed and Breakfast Found Item Report Form

Running a bed and breakfast means creating warm, memorable experiences for your guests—and sometimes that includes reuniting them with items they've left behind. Whether it's a phone charger forgotten in Room 3, a favourite book left on the garden patio, or jewellery discovered during turndown service, having a clear system to log found items helps you return belongings quickly and professionally.

This Bed and Breakfast Found Item Report Form is designed specifically for innkeepers, housekeeping staff, and front desk teams at small hospitality properties. It captures all the essential details you need: which room or common area the item was found in, guest check-in and check-out dates to help match items to recent stays, a detailed description of the found item, and staff contact information for follow-up.

The form is simple enough for your team to fill out in under two minutes during a busy turnover, yet detailed enough to create a searchable log of found items. You can embed it on your internal staff portal, share it via a QR code in your staff room, or keep it bookmarked on your front desk tablet.

Once submitted, responses flow into a central database you can search by date, room number, or item type. Use conditional logic to route high-value items (like passports or electronics) to management immediately, and set up automatic email notifications so your team stays in the loop. You can even connect the form to Stepper to automate follow-up workflows—like sending a "We found your item!" email to the guest, logging the item in your property management system, or creating a task for staff to package and mail the item if the guest has already checked out.

With Paperform's friendly, on-brand design options, your found item form can match the welcoming aesthetic of your B&B, making it feel like a natural extension of your hospitality—not a clunky internal tool. Whether you're a solo innkeeper or managing a small team, this template helps you stay organised, responsive, and guest-focused.