Streamline Your B2B SaaS Conference Exhibitor Applications

Managing exhibitor applications for a B2B SaaS conference requires capturing detailed technical information, understanding software categories, and coordinating complex booth demonstrations. This B2B SaaS Conference Exhibitor Application template is designed specifically for technology conference organizers who need to efficiently evaluate and onboard software companies as exhibitors.

Built for Tech Conference Organizers

Whether you're running a developer conference, cloud computing summit, or enterprise software expo, this template helps you collect everything you need from potential exhibitors in one streamlined form. You'll capture company information, software category details, API demonstration requirements, tech stack integrations, and booth preferences—all while maintaining a professional, tech-forward brand experience.

The form uses conditional logic to show relevant questions based on the exhibitor's software category and demonstration needs, ensuring applicants only see what's relevant to their specific setup. This reduces friction and increases completion rates while giving you richer data to work with.

Automate Your Exhibitor Management Workflow

Once you've collected exhibitor applications through Paperform, you can use Stepper to automate your entire approval and onboarding process. Route applications to the right review committee members, trigger approval workflows, send booth assignment confirmations, and automatically create tasks for your event production team—all without manual data entry.

Integration with your CRM, project management tools, and communication platforms means your entire exhibitor management workflow stays in sync. Push application data to Airtable or Notion for tracking, notify your team in Slack when high-priority applications arrive, and send personalized onboarding sequences via your email platform.

Perfect for SaaS and Technology Events

This template is ideal for event planners, conference organizers, trade show coordinators, and event management companies running B2B technology conferences, developer summits, API-first conferences, enterprise software expos, and startup showcases. It's trusted by organizers who need to manage complex technical requirements while delivering a smooth application experience for software companies looking to showcase their solutions.

With Paperform's SOC 2 Type II compliance and flexible payment integrations, you can also collect booth fees, sponsorship payments, or deposits directly in the application form—keeping financial transactions secure and organized alongside your exhibitor data.